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HomeMy WebLinkAboutModelCitiesResidentAssembly_Bylaws-1971 d BY-LAWS OF THE RESIDENT ASSEMBLY OF MODEL CITIES, LANSING, MICHIGAN Submitted for Approval April 7, f1971 ARTICLE I NAME The name of this organization is the Resident Assembly of Model Cities, Lansing, Michigan (hereinafter referred to as Assembly) . ARTICLE II PURPOSE Section 1. Statement of the Purpose. The Assembly shall have as its purpose citizen input into the planning, administration, day-to-day implementation and evaluation of the Lansing Model . Cities program. To best attain this purpose, the Assembly shall work to the end of strengthening the quantity and quality of citizen involvement in assisting the Lansing Model Cities program in submitting a comprehensive action plan to the Department of Housing and Urban Development. Section 2. Functions Determined Essential to This Pur- pose. The Assembly shall have as its functions: The responsi- bility of assisting the Policy Board of Model Cities in pulling together a comprehensive action plan; and: The approval of any and all plans and programs in the comprehensive package submitted by the Lansing Model Cities program to the Department of Housing and Urban Development for funding, after approval by the Policy Board and before submission of such -plans and programs to the Lansing City Council for approval. ARTICLE III MEMBERS Section 1. Members. The members of the Assembly shall be the 100 duly elected..Aembers (10 from each of the 10 Model Cities areas) and the '6 ,elected at-large Policy Board members. The 100 neighborhood representatives shall be eligible for office within the Assembly. However, the 6 Policy Board members elected at large shall not be eligible for office. Section 2. Voting. (a) Each of the 106 members shall be entitled to one vote on each matter submitted to the vote of the members. (b) A duly elected alternate for a member may vote only with permission from the regularly elected member to cast a ballot or vote in the member's absence. ARTICLE IV MEETINGS OF MEMBERS Section 1. Meetings Open to Public. All meetings of the Assembly shall be open to the public and oitizens shall have the right to speak upon recognition of the Chairman and shall be limited to three (3) minutes, subject to extension by a majority vote of the members present. Section 2. Rules. The rules of procedure in Robert's Rules of Order shall guide the Assembly in all cases to which they are applicable but may be suspended by majority consent of the members. Section 3. Regular Meetings. Regular meetings shall be held the first Wednesday of alternate months commencing in 2 April (and thereafter in June, August, October, December and February) of each year of the term of existence of the Assembly. Exceptions to the regular meeting dates shall be at the discretion of the Chairman. Section 4 . Special Meetings. Special meetings of the members may be called by the Chairman and/or Executive Committee. Section 5. Notice of Meetings and Waiver. Written or printed notice stating the place, day and hour of any meeting of members shall be delivered, either personally or by mail, to each member entitled to vote at such meeting not less than 7 calendar days before the date of such meeting, by or at the direction of the Chairman and/or Executive Committee. Attendance of a member at any meeting shall constitute a waiver of proper notice of such meeting. in case of a special meeting, the purpose for which the meeting is called shall be stated in the notice. Section 6. Quorum. A quorum will be considered to be those members present at a meeting, provided that: all members received proper notice pursuant to Section 3 of ,this Article. Section 7. Method of Voting. By determination of the Chairman, the voting on matters before the Assembly may be by show of hands and/or roll call. A ballot shall be taken if so voted by two-thirds of the members present. Section 8. Order of Business. The order of business shall be prepared by the Chairman and/or Executive Committee except that: after call to order of each meeting a roll call by area and the 6 at-large members shall be taken. After roll call there may be introduction of guests if requested or at the discretion of the Chairman. 3 Section 9. Decorum. The Chairman shall be responsible for the decorum of the Assembly and may limit discussion in his discretion. Any member conducting himself in a manner offensive to the Assembly shall be -subject to censure or expulsion from a meeting upon a vote of- two-thirds of the members present. The Chairman, Parliamentarian and Sergeant at Arms shall enforce the will of the members in this regard. ARTICLE V OFFICERS Section 1. Officers. The officers of the Assembly shall be Chairman, Vice-Chairman and Secretary. Section 2. Election and Term of Office. The officers of the Assembly shall be members and shall be elected the first Wednesday of each April (commencing in 1972) for one-year terms . officers are eligible to be re-elected for two successive terms . Section 3. Duties. (a) The duties of the officers shall be such as usually attach to such offices and, in addition thereto, such further duties as',may be designated from time to time by the members of the Assembly. (b) The Chairman shall have the additional duty of appointing a Parliamentarian, who shall not be a member of the Assembly and shall have no vote therein. The Parliamentarian shall be a non-voting member of the Executive Committee. The Chairman shall appoint from the membership of the Assembly a Sergeant at Arms. Section 4 . Succession of Officers . - At every meeting the Chairman, or in his absence, the Vice-Chairman, shall act as 4 presiding officer. In the event of the absence of both the Chairman and Vice-Chairman, the Executive Committee shall select a temporary Chairman. Section-• 5._ Vacancies. Vacancies in the offices may be filled for the unexpired term by election by a majority of the members at any regular meeting. Each officer shall. hold office until his successor shall have been duly elected. ARTICLE VI COMMITTEES Section 1. Executive Committee. (a) The Executive Committee shall be elected annually at the regular April meeting of the members and shall consist of the Chairman, Vice-Chairman, Secretary, Parliamentarian and 4 members elected at large. Two of the 4 at-large members shall be elected for 2 years , 2 elected for 1 year, then 2 elected each year thereafter for 2 years. At-large members may be re-elected and serve for 4 consecutive years and then one year must elapse before the Committee member may be nominated again to the Committee. However, an Executive Committee member shall be eligible for election to an officer position. (b) Four members of the Executive Committee shall constitute a quorum and the Committee may act upon the majority vote of its members. (c) The Executive Committee shall meet the first Wednesday of alternative months commencing in May (and thereafter in July, September, November, January and March) . All action of 5 the Executive Committee shall be reported to the full Assembly at its meeting next succeeding such action. Section 2. Nominating Committee. The Chairman shall appoint a Nominating Committee (1 from each of the 10 Model Cities ' areas) at the February regular meeting to prepare a slate of can- didates for the officer positions before the Assembly's April meeting. Section 3 . Other Committees. The Chairman may appoint such other Committees as the business of the Assembly may require. Such committees shall consist of not less than 5 nor more than 9 members, provided that not more than 1 member from any of the 1C Model Cities' areas shall be appointed. ARTICLE VII AMENDMENTS TO BY-LAWS These by-laws may be amended, repealed or new by-laws adopted by the affirmative vote of a two-thirds majority of the members voting at any regular meeting of the members; provided that: notice of amendment, repeal or proposed new by-laws and the nature thereof has been submitted to the Chairman, Executive Committee and other members of the Assembly at least one month prior to the date of the meeting at which said amend- 6 ment, repeal or proposed new by-laws are to be presented for consideration. Submitted by the By-Laws Committee : Russell 5 eat a m, C airman Douglas Branson, Vice-Chairman Pauline Bernal, Secretary Thomas W. McClure, Parliamentarian Jo Wooten Chairman B '�_ Y , , y-Laws Commis„':; 7