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HomeMy WebLinkAboutModelCitiesBylaws-1973 j September 13, 1973 BYLAWS OF THE LANSING CITY DEMONSTRATION AGENCY MODEL CITIES POLICY BOARD F O U T L I N E ARTICLE I NAME ARTICLE II PCRPOSE ARTICLE III MEMBERS f Section 1. Membership Defined Section 2. Vacancies Section 3. Compensation ( ARTICLE IV \-' MEETINGS OF THE BOARD Section 1. Open to Public Section 2, Rules Section 3. Regular Meetings - Section 4. Special Meetings Section 5. Quorum Section 6. Order of Business Section 7. Voting O U T L I N E (Continued) _ I ARTICLE V OFFICERS Section 1. Composition Section 2. Election and Term of Office Section . 3. Duties Section 4. Succession Section 5. Vacancies f ARTICLE VI COMMITTEES ARTICLE VII TASK FORCES Section 1. Creation Section 2. Name Section 3. Purpose Section 4. Membership Section 5. Terms of Office Section 6. Vacancies • Section 7. Meetings Section 8. Officers Section 9. Compensation ARTICLE VIII AMENDMENTS TO BYLAWS BYLAWS OIL THE LANSING CITY DEMONSTRATION AGENCY MODEL CITIES POLICY BOARD ARTICLE I NAME The name of this organization is the Model Cities Policy Board of the Lansing City Demonstration Agency (hereinafter referred to as the Policy Board). ARTICLE II PURPOSE The Policy Board shall be an advisory council which shall advise the Lansing City Council concerning all Model Cities plans, proposals, and projects. _ l (d) If said neighborhood chairman have already been so divided into said three j3) classes, said•neighborhood chairmen shall retain their present and respective classifications. g. Any appointee may be reappointed to a subsequent term or terms, and any electee may be re-elected to a subsequent term or terms. Section 2. Vacancies. a. All vacancies shall be filled by the applicable method set forth as outlined in the previous section with the exception when the seat of a neighborhood chairman is vacated, it shall be filled by the candidate who, in the last election preceding the vacancy, (ter received the next greatest number of votes of all the unsuccess- ful candidates for said seat. b. If such successor does not fill such vacancy, or if such successor does fill such vacancy and subsequently vacates said seat, the vacancy shall be filled by the candidate who, in the last election preceding the vacancy, received the next greatest number of votes of all the unsuccessful candidates for said seat. C. This method of filling vacancies shall be followed until the list of unsuccessful candidates has been exhausted. d. If a vacancy occurs and the list of unsuccessful candidates has been exhausted, the CDA Director shall call a special meeting i of all of the residents of the district where the vacancy has occurred, and that body shall meet and elect a neighborhood chairman to fill the vacancy. - 4 - ARTICLE III MEMBERS I , I Section 1. The Policy Board shall be composed of the following members: a. Eight (8) citizens appointed by the Mayor and confirmed by the City Council, representing the Lansing community as a whole and reflecting a diversity of professions and occupations; b. Two (2) citizens appointed by and representing"the City Council; ' C. Two (2) youth ad hoc representatives who may not be less than fourteen (14) years of age nor more than eighteen (18) years of age, -one of which shall be appointed by the Policy Board, and rr one of which shall be appointed by the CDA Director; .and d. One (1) neighborhood chairman (citizens participation chairman) elected from each of the Model Neighborhood Area districts established by the district plan adopted by the City Council and filed with the City Clerk of the city of Lansing. e. All neighborhood chairmen shall either reside in or own a business or property in the districts which they respectively represent. f. Each Policy Board member shall serve for a term of three (3) years, except for the youth ad hoc representatives, who shall serve for a term of one (1) year, and except as provided below: (1) At the first meeting of the Policy Board, after the adoption of this section and after the appointment.of new Policy Board members pursuant to this section, the ten (10) appointed members - 2 - (excluding the two (2) youth ad hoc' representatives) shall be � II divided by lot, as equally as possible, into three (3) classes, and so that approximately one-"third (1/3) maybe appointed each year: • 1 (a) The seats of the first class of appointees shall be vacated at the expiration of the first year; (b) the seats of the second class of appointees shall be vacated at the expiration of the second year; and (c) the seats of the third class of appointees shall be vacated at the expiration of the third year. (d) If said ten (10) appointed members have already been so divided into said three (3) classes, said ter (10) appointed members shall retain their present and respective classifications. (2) At the first meeting of the Policy Board, diter the adoption of this section and after the election of new Policy Board members pursuant -to this section, the neighborhood chairmen shall be divided by lot, as equally as possible, into three (3) classes, and so that approximately one-third (1/3) may be elected each year: year: (a) The seats of the first class of electees shall be vacated S at the-expiration of the first year; (b) the seats of the second class of electees shall be vacated at the expiration of the second year; and (c) the seats of the third class of electees shall be vacated at the expiration of the third year, e. Any person filling a Policy Board vacancy shall serve for the duration of the unexpired term of the individual whose seat said person is filling. f. Any person filling a Policy Board vacancy may be reappointed or re-elected to a subsequent term or terms. Section 3. Compensation. a. All Policy Board members shall serve without compensation i when attending any regular or special Policy Board meeting; however, b. nothing herein shall prohibit reimbursement for actual expenses incurred or wages lost by any Policy Board member as a direct result of his participation in any other authorized Model Cities function, where such reimbursement is provided for. ARTICLE IV MEETINGS OF THE BOARD Section 1. Meetings Open to the Public All meetings of the Policy Board shall be open to the public, and guests shall have the right to speak on recognition of the President, and said guests shall be limited to five (5) minutes, subject to extension by a majority vote of the members present. Section 2. Rules. The rules of procedure in Roberts' Rules of Order, latest edition, t shall guide the Policy Board in all cases to which they are applicable, but the rules may be suspended by majority consent of the members present. - 5 - Section 7. Voting. a. Each of the Policy. Board members shall be entitled to one (1) vote on each matter submitted to the vote of the members. b. Voting on matters before the Policy Board may be by show of hands and/or by roll call vote. C. Roll call votes shall be recorded in the minutes. d. The method of voting Shall be determined by the President, with these exceptions: (1) .three (3) members of the Policy Board may request a 01 roll call vote; or (2) a written ballot maybe requested if so voted by two-thirds (2/3) of the members present. e. One (1) duly designated alternate for the elected members may vote only with written permission from the regular members to cast a ballot or vote in the absence of said member. f. The Mayor and the Lansing City Council shall be requested to designate an alternate for each of their respective appointed . ' Policy Board members, and the names of said alternates shall be kept on file by the Lansing City Demonstration Agency and the Lansing City Clerk's office. - 7 - Section 3. Regular Meetings. a. Regular meetings shall be held the second Thursday of each month at 7:30 p. m. The meeting shall adjourn by 11:00 p. m. b. Exceptions to the regular meeting date shall be at the discretion of the President. C. All Policy Board members shall receive prior. written notice of each regular meeting four days before the date of said meeting. Section 4. Special Meetings. Special meetings of the members of the Policy Board may be called: a. by the President; b. by a majority vote of the Executive Committee, or C. the President must call a special meeting when requested in writing by eight (8) members of the Policy Board stating the purpose of the meeting. d. Board members must receive written notice 24 hours prior to the convening of a special meeting. Section 5. Quorum. a. A quorum shall be ten (10) Policy Board members. b. The secretary shall call the roll at each meeting, and record those present and those absent. C. The President shall determine if a quorum is present. Section 6. Order of Business The order of business shall be prepared by the Director with the advice of the Executive Committee. - 6 - ARTICLE V OFFICERS Section 1. Composition. a. There shall be four (4) officers of the Policy Board. The officers of the Board shall be President, First Vice-President, Second Vice-President, and Parliamentarian. (1) President, First Vice-President and Second Vice-President shall be elected officers. (2) The Parliamentarian is an elected-or appointed officer as the Pol-icy Board chooses. (3) A secretary from the City Demonstration Agency staff will serve the Policy Board as its secretary for the purpose of taking minutes, etc. Section 2. Election and Term of Office. The officers of the Policy Board shall be elected at the regular August meeting for one-year terms. Section 3. Duties. The duties of the officers shall be as usually attached to such offices and, in addition thereto, .such further duties as may be designated from time to time by the members of the Policy Board. Section 4. Succession. a. At every meeting the President is present he shall act as presiding officer. b. In the President's absence, the First Vice-President shall act as presiding officer. - 8 - C. In absence of both the President and the .First Vice,-President, the Second Vice-President shall act as presiding officer. d. In the absence of the President, the First Vice-President, and the Second Vice-President, the Policy Board is authorized to select a temporary chairman. Section 5. Vacancies. a. Vacancies in the offices may be filled for the unexpired term by a majority vote of the members of the Policy Board at any regular or special meeting. b. Notice shall be provided to the members that an election will be held. C. Each officer shall hold office until his successor shall have been duly installed. ARTICLE VI COMMITTEES Section 1. Executive Committee a. The Executive Committee shall consist of the President, First • Vice-President, Second Vice-President, Parliamentarian, and three (3) Policy Board members elected at large by a majority. vote of the Policy Board. b. The Executive Committee shall have the power to meet and act on emergency matters and on routine affairs. - 9 C. The Executive Committee shall meet the first Thursday of each month or at the call of the President. d. The Director shall prepare the order of business for the Policy Board with the advice of the Executive Committee. e. All action of the Executive Committee shall be reported to the Policy Board at the immediately succeeding meeting. Section Z. Nominating Committee. a. The President shall appoint a Nominating Committee at the regular ' Policy Board meeting immediately preceding the meeting designated for the election of officers. b. The Nominating Committee shall prepare a slate of candidates for the officer and Executive Committee positions, and submit this list to the Policy Board at the election meeting. Section 3. Other Committees. a. The President will appoint the following standing committees and such other committees as the business of the Policy Board may require, by and with consent of the Board. 1 b. The standing committees shall be: (1) Liaison (2) Finance (3) Bylaws (4) Project Sign-Off (C. E. R. C. ) (5) Personnel Sign-Off (6) Appointments - 10 - ARTICLE VII ` TASK FORCES Section 1. Creation. The Policy Board shall create and establish four (4) Model Cities Task Forces. Section 2. Name. The names of these Task Forces shall be; a. The Economic Task Force b. The Evaluation Task Force C. The Physical Task Force d. The Social Task Force Section 3. Purpose. a. The Economic Task Force, the Physical Task Force, and the Social Task Force shall be considered continued planning Task Forces, and these bodies shall prepare specific and detailed proposals for the expenditure of Model Cities funds and shall submit such proposals to the Policy Board for review, consider- ation, and action. ob. The Evaluation Task Force shall have the responsibility for monitoring and evaluating Model Cities projects and communi- cating the results of such evaluation to the Continued Planning, . Community Organization, and Program Management divisions 4. on a regular basis so that those divisions can make the necessary adjustments in the planning and operation of such Model Cities projects. C. Furthermore, all Task Forces shall function in compliance with the City Demonstration Agency Ordinance of the city, of Lansing. Section 4. Membership. a. The Economic Task Force, the Physical Task Force, and the Social Task Force shall be composed for forty (40) members, each consist- ing of the following: ' (1) Each of the aforementioned Task Forces shall have thirty (30) elected members. (2) Two (2) members shall be elected from each of the fifteen (15) Model Neighborhood Districts for each of these Task Forces. (3) Each of the aforementioned Task Forces shall also have ten (10) citizens appointed by the C. D. A. Director. b. The Evaluation Task Force shall be composed of forty-five (45) elected members. Three (3) members shall be elected from each of the fifteen (15) Model Neighborhood districts. C. All Task Force members shall reside in the districts that they represent Section 5. Terms of Office. a. Each elected member of a Task Force shall serve for a term of three (3) years, except as provided below: (1) At the first meeting of each Task Force, after the adoption of this section and after the election of new Task Force members f pursuant to this article, the elected membership of each Task Force shall be divided by lot, as equally as possible, into three (3) classes, and so that approximately one--third (1/3) may be elected each year: (a) the seats of the first class of electees shall be vacated at the expiration of the first year; - 12 - (b) the seats of the second class of electees shall be vacated at the expiration of the second year; and (c) the seats of the third class of electees shall be vacated at the expiration of the third year. (2) If said elected Task Force members have already been so divided into said three (3) classes, said elected Task Force members shall retain their present and respective classifications. b: Each appointed member shall serve for a term of one (1) year. C. Any appointee or electee may be reappointed or reelected respectively. Section 6. Vacancies a. Vacancies of the elected Task Force members shall be filled by the candidate who, in the last election preceding the vacancy, shall have received the greatest number of votes east of all unsuccessful candidates. b. If such successor does not fill the vacancy or a subsequent vacancy occurs, such vacancy may be filled by the candidate who, in the last election preceding the vacancy, shall have received the next greatest number of votes cast of all unsuccessful candidates. C. This method of filling vacancies shall be followed until the list of the unsuccessful candidates has been exhausted. d. If a vacancy occurs and the list of unsuccessful candidates has been exhausted, the C. D. A. Director shall call a meeting of residents in the district where the vacancy has occurred, and that body shall meet and select a member to serve for the duration of the unexpired term. e. Persons filling vacancies shall serve for the unexpired term of the individual whose term they are fulfilling and may be reappointed or reelected to subsequent terms. - 13 - Section 7. Meetings. a. All meetings of the Task Forces shall be open to the public and guests shall have the right to speak on recognition by the Chairman and shall be limited to five (5) minutes, subject to extension by a majority vote of the members present. b. The rules of procedure in Robert's Rules of Order, latest edition, shall guide the Task Forces in all cases to which they are applicable, but they may be suspended by majority consent of the members present. C. All meetings shall be held. as determined by the members of the individual Task Forces. d. Quorum shall be determined by the members of the individual Task Forces. Cr. e. The order of business shall be prepared by the Chairman of each of the Task Forces. f. Voting. (1) Each of the Task Force members shall be entitled to one (1) -vote on each matter submitted to the vote of the members. (2) Voting on matters before the Task Forces may be by show a of hands and/or by roll call vote. (3) Roll call votes shall be recorded in the minutes. (4) The method of voting shall be determined by the Chairman, with these exceptions: (a) three (3) members of a Task Force may request a roll call vote; or (b) a written ballot- may be requested if. so voted by two- thirds (2/3) of the members present. 1 A (5) One (1) duly designated alternate for the elected members may vote only with written permission from the regular member to cas a ballot or vote in the absence of said member. Section 8. Officers. a. The officers of the Task Forces shall be Chairman, Vice- Chairman, and Parliamentarian. (1) Chairman and Vice-Chairman shall be elected officers. (2) The Parliamentarian is an elected or an appointed officer as the Task Force membership chooses. (3) All elected officers shall be elected by a majority vote of the members present. (4) A secretary, from the Citizens Congress, Inc. staff will serve the Task Forces for the purpose of taking minutes, etc. b. The officers of the Task Forces shall be elected at the first regular meeting follo-,wing the election of new members for one (1) year terms. C. The duties of the officers shall be such as usually attached tp'such offices; and, in addition thereto, such further duties as may be designated from time to time by the members of the Task Forces. d. Succession. (1) At every meeting the Chairman, or in his absence, the Vice-Chairman shall act as presiding officer. (2) In the event of the absence of both the Chairman and the Vice- Chairman, the members of the Task Forces are authorized to select a temporary chairman. - 15 - e. Vacancies. (1) Vacancies in the officers may be filled for the unexpired term by election by a majority of the members at any regular or special meeting, with prior notice to the members that an election will be held. (2) Each officer shall hold office until his successor shall have been duly installed. Section 9. Compensation. a. The elected Task Force members shall serve with compensation prescribed by the Policy Board and the Lansing City Council. b. The appointed Task Force members shall serve without compen- sation when attending any regular or special Task Force meeting. However, nothing herein shall prohibit reimbursement for actual expenses incurred or wages lost by any appointed Task Force mc,.nber as a direct result of his participation in any authorized Model Cities function, where such reimbursement is provided for. ARTICLE VIII AMENDIVIENTS TO BYLAWS These Bylaws may be amended, repealed or new Bylaws adopted by affirmative vote of a two-thirds majority of the members voting at any regular meeting of the members; provided that: notice of amendment, repeal or proposed Bylaws and nature thereof has been submitted to the President, Executive Committee and other members of the Board at least 15 days prior to the date of the meeting at which said amendment, repeal or proposed new Bylaws are to be presented for consideration. - 16 -