HomeMy WebLinkAboutEDC-Rules-of-Procedure-1978 ECONOMIC DEVELOP.P.IENT FOP,
THE CITY OI' LL2'T_S1L dC
RULES OF PROCEDURE
ARTIr'LE I - GENERAL PROVISIONS
Rule 1 .1. Quorum and Ma]orty. Five (5) nieitben s of t a Bcara o`
Directors of the Economic Deve.lo),P,„nt Corporation (here inafter
called Board) shall constitute a quoriva for, the transaction
of business.
When a quorum is present , the concurrJ.ng votes of five �5)
of those members present shall be necessary to transact
business except where these Rules provide otherwise.
Rule 1 .2 . Rules . In all cases not provided for by these Rules , the
Board shwa l follow Roberts ' Rules of Order.
Rule 1. 3 . Open Meetings . All meetings of the Board shall be open to
thepublic , except as provided in Rule 6 . 0 .
The Board shall regularly meet: on the 1st IIednesday of
each month at 4:30 p.m. at City Hall The
Secretary Shall r.}ublish IiOt1Cc^ of the rp�ul ar meetZ:ly S t
least once a year or more often if so directed by the
Board. Notice of special meetings and a copy of all agendas
shall be posted in the lobby of:City Hall and with, the City
Clerk thine (3) days prior to the rectzngs except for the
meetings convened pursuant to 54 . 0 .
ARTICLE II - CFI'TC ER_S AND ElNiPLOYEES
Rule 2 . 1. Chair pan.
A. The Chair shall call the Board to order and except in
the absence of a quorum, shall proceed to business in
the manner prescribed in these Rules.
. B. The - Chair shall preserve order and decorum; may speak
to and shall decide questions of order subject only to
appeal to the Board.
C. The. Chair shall vote on all matters .
Rule 2 . 2 . Vice-Chairman. in the absence of the Chairman, the Vice-
Chairman shall nreside over the Board and shall exercise
all of the powers and perform all of the duties of the
Chairman.
Rule 2. 3. Secretary.
A. The Secretary shall keep the minutes of the proceedings
of the Board.
B. The Secretary shall furnish each member with an agenda
for each meeting and a copy of the minutes of the pre-
vious meeting .
C. The Secretary shall attend to the typing and copying of
all Board proposals , committee reports , resolutions ,
minutes and other_ documents ordered written by the Chair.
D. The Secretary shall be responsible for the care and
preservation of records of the Board.
E. The Secretary shall be responsible for placing notice
of meetings in the State Journal and posting notices
of meetings in the lobby of City Hall .
Rule 2 . 4 . Treasurer . The Treasurer shall be responsible for the safe-
keeping and disbursement of all funds of the Board. The
Treasurer shall not make any disbursements in excess of
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$100 . 00 without the affirmative resolution of the Board.
The Treasurer may make disbursements of less than $100 . 00
upon written approval of the Director or until a Director
is qualified or in his absence the Chairman. All such
expenditures shall be reported to the Board at its next
regular meeting. The Treasurer shall keep the funds of
the Board in a Lansing depository approved by the Board.
In the event those funds exceed $25 , 000 . 00 , they shall be
deposited equally in depositories approved by the City of
Lansing. To the extent possible , all funds of the Board
shall be kept in interest-bearing accounts . The Treasurer
shall keep the financial records of the Board open for
public inspection during reasonable business hours .
Rule 2 . 5 . The officers of the Board shall be elected annually after
confirmation of new Board members by the Lansing City Council.
Rule 2. 6.. Other Employees . The Board by the affirmative vote of five
(5) members may authorize employment of a Director and
other necessary personnel and provide salary scales as
necessary and as consistent with the budget.
Rule 3. 0 . Public Participation. The public shall have the right to
address the Board at the conclusion of its business at any
regular or special meeting concerning matters affecting the
Board. Each person shall be permitted to speak for five*
(5) minutes unless the Board shall extend the time by
affirmative vote. .
Rule 4 . 0 . Special Meetings . Special meetings of the Board may be
convened at the direction of the Chairman or any three (3)
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members of the Board . No special meeting shall be official
unless notice of the meeting and the business to be trans-
acted was delivered to the business offices of each Board
member eight (8) hours before t1.e special r-neeti-lig , or if
the meeting is to be convened on a Sunday or- a holiday, said
notice shall be delivered to the residences of the Board
members .
Rule 5 . 0 . Alternates . Members may designate alternates to attend
meetings for them. Alternates will not be counted toward
establishing a quorum and may not vote .
Rule 6 . 0 . Executive Session . The Board shall meet in executive
session only for the following purposes :
A. To consider the employment, appointment, dismissal ,
suspension or disciplining of any of the employees of
the Economic Development Corporation or any of its
members , unless the employee or member requests a
public hearing.
B. To consider the appointment' or employment of personnel
for the Corporation.
C. To discuss strategy sessions -and interim reports with
respect to collective bargaining or potential or pending
litigation .
D. To consider preliminary negotiations involving the
purchase or sale of property , both real and personal ,
but not involving the services or acquisition thereof ,
except as provided herein above .
E. To consider financial reports of corporations and
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applicants which if disclosed publicly could injure
third parties .
An executive session may be requested by the Chgirman or
any two (2)- Board members . The Board may adjourn executive
sessions or open meetings to the public upon the concurring
vote of five (5) Board members . Where .a decision has been
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reached in executive session and. the employment of that
decision requires a vote upon_ that motion or resolution ,
that vote must be. taken at a public meeting.
Rule 7 . 0 . These Rules may be amended by majority vote of the Board
upon two (2) weeks notice of the proposed change.
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