Loading...
HomeMy WebLinkAboutRegionalPlanningCommission-1975Bylaws B Y L A W S of the TRI-COUNTY REGIONAL PLANNING '_COMMISSION AS AMENDED -- 1 9" (Month) (Day) ARTICLE I - ESTABLISHMENT SECTION 1 : This Commission was established pursuant to resolutions adopted by the Boards of Supervisors of Clinton, Ingham and Eaton Counties on April 15 , 1969 , respectively , under authority of Act 281 of Michigan Public Acts of 1945 , as amended. SECTION 2 : The official title of this Commission IS the Tri- County Regional Planning Commission, HEREINAFTER REFERRED TO AS THE "COMMISSION. " ARTICLE II - MEMBERS AND COMPENSATION SECTION 1 : The Commission shall be composed of twelve (12) members ; three (3) from each of Clinton, Eaton and Ingham Counties and three (3) from the CITY OF LANSING. Among the appointments from each county shall be : one (1) member who is not an elected official and shall be designated as a "member-at-large . " The other two (2) members shall be elected members of the County Boards of Commissioners . Elected county commissioners and members-at-large shall be appointed by the Chairman of the County Board, subject to confirmation of the County Board. Among the appointments from the CITY OF LANSING shall be : one (1) member who is not an elected official and shall be designated as a "member-at-large. " The other two (2) members shall be elected members of the Lansing City Council . THE THREE (3) MEMBERS FROM THE CITY OF LANSING SHALL BE APPOINTED BY ELECTION BY THE CITY COUNCIL. 1 . Members-at-large shall serve for a two (2) year term beginning on May 1 , 1969 . 2 . County Commissioner Members and Lansing City Council Members may serve for a term equal to their term of office. 3• MEMBERS OF THE TRI-COUNTY REGIONAL PLANNING COMMISSION MAY BE REAPPOINTED AT THE DISCRETION OF THE ORIGINAL APPOINTING AUTHORITY OF SUCH MEMBER IN THE SAME MANNER AS ORIGINAL APPOINT- MENTS ARE MADE, APPOINTMENTS SHALL BE IN THE EXCLUSIVE DISCRETION OF THE APPOINTING AUTHORITIES AND SHALL NOT BE SUBJECT TO CHALLENGE BY ANY MEMBER OF THE COMMISSION OR THE COMMISSION. -1- F. To maintain liaison with members ' governmental units and to serve as spokesman for local units of government and authorities upon their request. G. To furnish general and technical aid to member- governments and groups or organizations relative to regional issues and opportunities as they request and direct . H. To promote and accomplish Commission-approved agreements , policies , programs and plans . I. To review and coordinate federal, state and local programs of regional importance. J. To provide necessary assistance to local governments , agencies and individuals in securing federal and state funding programs that would have regional significance. K. To undertake such other activities consistent with the purposes as set forth above as are not inconsistent with said 1945 P .A. 281, as amended from time-to-time. L. To consider other matters which may benefit and be of value in promoting and accomplishing the purposes of the Commission SECTION 4 : The Commission shall make an annual report of its activities to the BOARDS OF COMMISSIONERS, LANSING CITY COUNCIL, AND THE OFFICE OF PLANNING COORDINATION OF THE EXECUTIVE OFFICE OF THE GOVERNOR. ARTICLE IV - OFFICERS SECTION 1 : The officers of this Commission shall be: A. A Chairperson who shall preside at all meetings and shall have special duties as prescribed by the Bylaws , and shall have the further authority to preside at any recessed meeting, or call and preside at any special meeting and who shall also chair the Executive and Personnel Committee. B. A Vice-Chairperson who shall function in the same capacity as the Chairperson in the case of the chairperson' s absence or inability to act , and who shall chair the Governmental Coordinating Committee (GCC) . C. A Treasurer whose duties shall be to function in the same capacity as chairperson in case of the chairperson' s absence or inability to act, and -3- SECTION 4: The Chairperson, Vice-Chairperson, Treasurer, Secretary and Executive Director shall serve as the committee representing the Commission and staff for the administration of the Tri-County Regional Planning Commission Employee' s Pension Trust Fund; and shall be trustees of said fund. THE EXECUTIVE DIRECTOR OF THE COMMISSION SHALL BE THE ADMINISTRATOR THEREOF. ARTICLE VI - MEETINGS SECTION 1 : The regular meetings of the Commission shall be held as prescribed by the Commission ON THE FOURTH WEDNESDAY OF EACH MONTH. Special meetings may be held as required, subject to the call of the Chairperson, or in the absence of the Chairperson by the Vice-Chairperson, or by no less than four (4) voting members . The necessity for a meeting may be called to the attention of the Chairperson or Vice-Chairperson by the Executive Director . SECTION 2 : A quorum shall be defined as a majority (7) of Commission members and any formal action must be by a majority of the entire Commission. SECTION 3 : The Commission shall be notified of the place and date of each meeting by the Executive Director by a written notice, mailed to the address of the member, not less than five (5) days prior to the date set for the meeting . SECTION 4: All regular meetings shall be open to the public. SECTION 5 : SPECIAL MEETINGS MAY BE PUBLIC OR CLOSED; the date and place of meeting of a special closed meeting must be determined by an affirmative vote of two-thirds (2/3) of the members present at the regular meeting immediately preceding. At any closed meeting, the Commission may designate or invite any member of its technical staff or county/city official to be present if it so desires . No formal voting shall take place at a closed meeting . SECTION 6 : The Annual Meeting shall be the January meeting . SECTION 7 : THE COMMISSION MAY, BY MAJORITY VOTE AT A PUBLIC MEETING DESIGNATE A DIFFERENT DAY FOR ANY REGULAR MONTHLY MEETING AS SPECIFIED IN SECTION 1 ABOVE. SECTION 8 : COMMISSION MEMBERS PRESENT AT A REGULAR MEETING OR A DULY CALLED SPECIAL MEETING MAY ADJOURN SUCH MEETING IN THE EVENT A QUORUM IS NOT PRESENT THEREAT. FUTURE MEETING NOTIFICATION SHALL BE AS SPECIFIED IN ARTICLE VI, SECTION 3 OF THESE BYLAWS. SECTION 9: ALL MEMBERS OF THE COMMISSION INCLUDING EX-OFFICIO MEMBERS ARE REQUIRED TO KEEP THE EXECUTIVE DIRECTOR OF THE COMMISSION ADVISED AT ALL TIMES OF THEIR MAILING ADDRESS AND THAT NOTICE SENT BY REGULAR UNITED STATES MAIL WITH POSTAGE THEREON FULLY PREPAID TO EACH MEMBER AT THE LATEST ADDRESS SUPPLIED THE EXECUTIVE DIRECTOR SHALL CONSTITUTE ADEQUATE NOTICE OF SUCH MEETING AS TO EACH SUCH MEMBER. -5- ARTICLE IX - COMMITTEES AND COUNCILS SECTION 1 : Committees , as deemed necessary by the Commission, shall be appointed by the Commission Chairperson who shall also select the committee chairpersons , except for those committees where the chairperson is provided for in the bylaws . SECTION 2 : Executive and Personnel Committee. The Executive/Personnel Committee shall consist of the four (4) officers of the Commission. The Chairperson of the Commission shall serve as the chairperson of the Executive/Personnel Committee. The term of office of the Executive/Personnel Committee shall be for one (1) year effective from the date of the annual election. The Executive/Personnel Committee reco=. ..endations for action shall be submitted to the Commission for its review and action at the next regular/special Commission meeting following the Executive/ Personnel Committee meeting. SECTION 3 : Standing Committees . The standing committees of the Commission shall e made up Trom the Commission members and shall be selected by the Commission Chairperson with the consent of the Commission. A. Finance Committee. The members of the Finance Committee shall be appointed by the Commission Chairperson from the Commission members . The Chairperson of the Finance Committee shall be the Treasurer of the Commission. B. Program and Grant Review Committee . The members of the Program and Grant Review Committee shall be appointed by the Commission Chairperson from the Commission members . The Chairperson of the Program and Grant Review Committee shall be the Secretary of the Commission. SECTION 4 : Advisory Committees . The Commission may appoint advisory committees or councils whose members may consist of individuals whose experience, training or interest in the program(s) may qualify them to lend valuable assistance to the Regional Planning Commission on technical and special phases of the program(s) . THE TERM OF ADVISORY COMMITTEES shall be for the duration of the program(s) or project(s) upon which they are ad- vising. Members of such advisory committees shall receive no compensation for their services . The chairpersons of such committees may be Commission members . SECTION 5 : Any Bylaws , Guidelines or Rules used or adopted for the governing of advisory committees or councils (committees or councils as mentioned in Section 1) must be submitted to the -7- B Y L A W S of the TRI-COUNTY REGIONAL PLANNING COMMISSION AS AMENDED MAY 26, 1975 ARTICLE I - ESTABLISHMENT SECTION 1: This Commission was established pursuant to resolutions adopted by the Boards of Supervisors of Clinton, Ingham and Eaton Counties on July 18, 1956, respectively, under authority of Act 281 of Michigan Public Acts of 1945, as amended. SECTION 2: The official title of this Commission is the Tri-County Regional Planning Commission, hereinafter referred to as the "Commission" . ARTICLE II - MEMBERS SECTION 1: MEMBERSHIP COMPOSITION 1. THE COMMISSION SHALL BE COMPOSED OF TWENTY (20) MEMBERS: FIVE (5) FROM EACH OF THE MAJOR UNITS (CLINTON, EATON AND INGHAM COUNTIES AND THE CITY OF LANSING) . 2. ALL GOVERNMENTAL UNITS WITHIN A MAJOR UNIT SHALL BE OFFERED MEMBERSHIP THROUGH THE MAJOR UNIT. 3. EACH COUNTY SHALL ALLOCATE ONE OR MORE OF ITS MEMBERSHIP POSITIONS ON THE COMMISSION TO THOSE CITIES AND TOWNSHIPS HAVING A POPULATION OF MORE THAN 15,000 WHO DESIRE MEMBERSHIP ON THE COMMISSION. 4. ADDITIONAL GROUPS OF CITIES, VILLAGES OR TOWNSHIPS DESIRING MEMBERSHIP AND HAVING A COMBINED POPULATION OF 15,000 OR GREATER SHALL BE ALLOCATED A MEMBERSHIP BY THE COUNTY MEMBER UNIT. SECTION 2: APPOINTMENT OF DELEGATES 1. MEMBER GOVERNMENTS OR GROUPS OF GOVERNMENTS ARE RESPONSIBLE FOR DESIGNATING OR REMOVING THEIR DELEGATES. 2. AT LEAST FIFTY PERCENT (50%) OF THE DELEGATES FROM EACH MEMBER UNIT SHALL BE ELECTED OFFICIALS. 3. THE DELEGATES FROM INDIVIDUAL MEMBER UNITS SHALL BE APPOINTED BY THEIR GOVERNING BODY. ARTICLE IV - PURPOSE AND FUNCTION SECTION 1: The Commission is a voluntary organization of local governments organized to foster a cooperative effort in resolving problems, policies and plans that are common and regional with the greatest benefit to citizens of the Tri-County area while maximizing the efficient use of its resources. SECTION 2: The purpose of the Tri-County Regional Planning Commission shall be to prepare and/or coordinate the development of plans and aid in the implementation of agreed upon plans and services within the Tri-County region. SECTION 3: The Commission shall have such additional purposes as may be provided by law and shall have the following functions: A. To provide a mutual forum to identify, study, discuss and define regional issues and opportunities by utilizing the democratic processes and encouraging citizen participation. B. To assure a continuing practical vehicle to promote communication and cooperation for the exchange of information among area governmental units and agencies. C. To foster, develop and review plans for regional growth, development and conservation. D. To foster a wise use of resources to aid in coordinating human services, land use, transportation and other related physical planning programs among area local governmental units. E. To develop regional policies and assist with proposals to meet the challenge of regional needs. F. To maintain liaison with members ' governmental units and to serve as spokesman for local units of government and authorities upon their request. G. To furnish general and technical aid to member governments and groups or organizations relative to regional issues and opportunities as they request and direct. H. To promote and accomplish Commission-approved agreements, policies, programs and plans . I . To review and coordinate federal , state and local programs of regional importance. J. To provide necessary assistance to local governments, agencies and individuals in securing federal and state funding programs that would have regional significance. 3 Each office shall be rotated yearly among each MAJOR member unit of government and each MAJOR member unit shall choose its own nominee for the respective office. The rotation will be Secretary to Treasurer to Vice Chairperson to Chairperson, then back to Secretary. In the event a unit is unable to secure a nominee to serve in the respective office, the next unit of government, in turn, will be eligible to nominate a person for that office. During the election of officers at the annual meeting in January each year, the Executive Director shall assume the chair until such time as the elected person shall assume the chair having been duly elected as prescribed by these Bylaws. ARTICLE VI - PERSONNEL SECTION l: The Commission may employ an Executive Director and such employees as it deems necessary for its work, and may hire such consultants for part-time or full-time service as may be necessary for the prosecution of its responsibilities. SECTION 2: The Commission shall prepare and adopt appropriate Personnel Regulations which shall apply to the conduct of all personnel hired. SECTION 3: The Executive Director of the Commission shall keep a written record of all business transacted by the Commission, serve notification to members of all meetings, keep on file all official records of the Commission, certify all maps, records and reports of the Commission, serve notice of all hearings and public meetings, and shall submit the Annual Report of the Commission ' s activites to the MEMBER UNITS OF GOVERNMENT and the Office of Planning Coordination of the Office of the Governor. SECTION 4: The Chairperson, Vice Chairperson, Treasurer, Secretary and Executive Director shall serve as the Committee representing the Commission and staff for the administration of the Tri-County Regional Planning Commission Employee's Pension Trust Fund; and shall be trustees of said fund. The Executive Director of the Commission shall be the Administrator thereof. ARTICLE VII - MEETINGS SECTION 1: The regular meetings of the Commission shall be held as prescribed by the Commission on the fourth Wednesday of each month. Special meetings may be held as required, subject to the call of the Chairperson, or in the absence of the Chairperson by the Vice Chairperson, or by no less than SIX (6) voting members. The necessity for a meeting may be called to the attention of the Chairperson or Vice Chairperson by the Executive Director. SECTION 2: . A quorum shall be defined as a majority ELEVEN (11) of Commission members and any formal action must be by a majority of the entire Commission. 5 SECTION 3: The fiscal year of the Commission shall be the calendar year. ARTICLE IX - ADOPTION OF PLANS SECTION 1: For the adoption of Master Plans, or any substantial amendment thereof, or precise plans as designated in the Regional Planning Commission Act, Act 281 of Michigan Public Acts of 1945, as amended, an affirmative vote of a majority of the full membership of the Commission shall be required. The resolution for adoption shall be made in writing and refer expressly to the maps and descriptive and other matter intended by the Commission to form the whole, or part, of the plan or amendment, and the action shall be recorded on the map and plan and descriptive matter by the identifying signature of the Executive Director of the Commission. Attested copies of Master Plans shall be certified to the MEMBER UNITS OF GOVERNMENT. Before adopting a Master Plan or substantial amendment thereof, the Commission shall hold at least one public hearing thereon, notice of the time and place of which shall be given by one publication in a newspaper of general circulation in the counties, not more than thirty (30) days or less than ten (10) days before such hearing. ARTICLE X - COMMITTEES AND COUNCILS SECTION 1: Committees, as deemed necessary by the Commission, shall be appointed by the Commission Chairperson who shall also select the committee chairpersons, except for those committees where the chairperson is provided for in the Bylaws. SECTION 2: Executive and Personnel Committee. The Executive/ Personnel Committee shall consist of the four 4) officers of the Commission. The Chairperson of the Commission shall serve as the Chairperson of the Executive/Personnel Committee. The term of office of the Executive/Personnel Committee shall be for one (1) year effective from the date of the annual election. The Executive/Personnel Committee recommendations for action shall be submitted to the Commission for its review and action at the next regular/special Commission meeting following the Executive/Personnel Committee meeting. SECTION 3: Standing Committees: The standing committees of the Commission shall be made up from the Commission members and shall be selected by the Commission Chairperson with the consent of the Commission. A. Finance Committee. The members of the Finance Committee shall be appointed by the Commission Chairperson from the Commission members. The Chairperson of the Finance Committee shall be the Treasurer of the Commission. 7