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HomeMy WebLinkAboutCitizenPPCDevelopment PROCEDURES TO IMPLEMENT CITIZEN PARTICIPATION PROCESS FOR COMMUNITY DEVELOPMENT City of Lansing March 1975 Prepared by : The Citizens Participation Work Group for the Techn-LCal Planning Committee Introduction HUD programs have consistently required and/or encouraged a citizen involment process in the planning implementation of their programs . A basic component for the Housing and Community. Development Act of 1974 is Citizen Involment. The procedures outlined below are based on policy statements of the City of Lansing City Council . These procedures provide the general framework for citizens to participate in the planning and im- plementation of the Community Development (CD) Program. For each annual grant application the City must certify that this involvement has occurred. CITIZEN PARTICIPATION IS DESIGNED TO ACCOMPLISH THREE BASIC TASKS : 1 . THAT CITIZENS HAVE INPUT INTO THE ANNUAL, CD PLAN AND ITS AMENDMENTS OR REVISIONS ; 2 . THAT CITIZENS ARE PROVIDED INFORMATION REGARDING THE AMOUNT OF FUNDS AVAILABLE , THE RANGE OF ELIGIBLE ACTIVITIES , THE PROGRESS OF IMPLEMENTINGOACTIVITIES , AND OTHER IMPORTANT PROGRAM INFORMATION; 3. THAT CITIZENS DIRECTLY AFFECTED BY CD ACTIVITIES HAVE THE OPPORTUNITY TO ARTICULATE NEEDS , EXPRESS PREFERENCES ABOUT PROJECT ACTIVITIES , ASSIST IN THE SELECTION OF PRIORITIES AND ASSIST IN THE DEVELOPMENT OF A DETAILED PLAN IN THE NEIGHBORHOOD DEVELOPMENT AREAS . The structure and process developed allows for maximum citizen participation . It is designed to encompass all phases of planning and implementation . With the two (2) Boards of Housing and . Redevelopment and Human Resources totaling sixteen (16) members , as well as the Citizen District Councils totaling sixty (60) citi- zens , seventy-six (76) citizens are officially incorporated into the structure . This number. does not include the existing Citizen District Council of Urban Renewal , or the Ad Hoc Committees to be established. Phase I - Plan Preparation- Prior to the preparation of the annual plan, city-wide public hearing (s) will be held to review the on-going program,. to solicit comments from citizens as to the effectiveness of projects , and the need to design projects to meet other community needs . Adver- tisements will be placed in local newspapers which include the time , place , date and subject matter of the hearing. The annual application will be subjected to an additional hearing prior to its adoption by the City Council . Page 2 Phase II - Implementation Boards In determining a structure for implementing Community Development the City Council resolved to reconstitute the Redevelopment Department and the City Demonstration Agency . These two new depart- ments , namely Housing and Redevelopment , and the Department of Human Resources shall have eight (8) member Advisory Boards . These Boards shall be appointed by the Mayor and confirmed by the City Council . The present Ordinances of the Redevelopment and City Demonstration Agency departments shall be revised as indicated by the Council Resolution. The first directors o.f these departments shall be the current Redevelopment Department and City Demonstration Agency directors . Board members. will include four (4) persons serving at-large. and one person from each ward. Appointments should be effective July 1 , 1975 . These boards are advisory in nature and not admini- strative . These boards will make program recommendations to the Planning Board prior to the preparation of the annual plan, in accordance with Chapter 2A, Code of Ordinances , Citv of Lansing . Citizen District Councils (CDC) After much research and data analysis , the Technical Planning Committee (constituted to develop the plan) recommended proposed target areas for which Community Development funds should be allocated and programming directed. The City Council has adopted these target areas as the service areas for Community Development activity . Subsequent. to this action, Neighborhood Development Areas were designated. Four areas were chosen to have three-year program activities in housing and neighborhood improvements , concentrating the dollars and resources for greatest impact. To ensure the areas the greatest degree of citizen participation and because the surrounding neighborhoods would be affected by activity, it is necessary to expand their geographic area for forming the District Councils . These .expanded areas would be drawn to correspond with the surrounding Censu Tracts . Council I from Tracts 15 , 16 , and 18 ; Council II from Tracts 11 , 12 , and 21 ; Council III from Tracts 20 and 23 ; and Council IV will be drawn from Tracts 2 and 8 . Page 3 (The. numerical order for forming the Councils has no correlation with areas to be considered for activity , first , or second in order ; such a decision can only be made after additional detailed planning. ) If funds are provided for a six-year program--the additional target areas , identified as service areas , will have District Councils formed according to a schedule to be determined by the City Council . Prior to forming the District Councils ,. a Public Hearing shall be held before the final adoption of the boundaries . Notice of the hearing shall be distributed in the proposed areas 20 days before the hearing. This hearing will .consider the boundaries of the neighborhood development areas and the structure. of the Citizen District Council. Structure The District Councils shall be formed in conformance with Act No . 344 of the Public Acts of 1945 as amended. Each District Council shall total fifteen (15) in number. The space below will contain the number_ of people elected or appointed for each Citizen District Council . Appointments shall be made by the Mayor and confirmed by the .City Council . Elected, from the Neighborhood Development Area ` Appointed from the Neighborhood Development Area Elected from the Target Area Appointed from the Target Area Process The Coordinating Council shall develop bylaws by which they shall be governed. They may form subcommittees as appropriate to carry out their responsibilities . The District and Coordinating Councils shall be advisory to each department responsible for planning and implementing Community Development programs . They shall be given the opportunity to review and comment on all plans and proposals . They shall make recommendations to the Board of each department directly responsible for Community Development activities . Every consideration should be given to having the Citizens District Councils accurately reflect the composition of the Neighborhood Development Areas without discrimination . The current Citizen District Councils of Urban Renewal should serve until Urban Renewal II is closed out . Page 4 Terms of Office (CDC) Members of the District- Councils shall serve terms of three (3) years . Upon expiration of the terms of office of the initial members serving, 1/3, shall be elected and/or appointed for three ( 3) years , 1/3 for two (2) years , and 1/3 for one (1) year. This section meets the requirements of State law. Election Procedures Voting-Voters must be 18 years of age and either reside , or own a bus.iness or property , in the I3.eighborhood Development Area/ District Council Area. Eligibility for Election : to be eligible for election , the candi- dates must: 1 . Be 18 years of age . 2 . Reside , or own property in the area. 3 . Acquire 15 signatures. on a petition and .file it with the City Clerk . .4 . All other procedures as developed by the City Council for Model Cities elections shall be applicable unless modified as a result of the Public Hearings . 5 . The individuals receiving the most votes shall be declared the winner and all ballot certifications , as well as notifications of the election, shall be provided by the City Clerk . 6 . All vacancies occurring for elected members shall be filled, if possible , with the unsuccessful candidates in line of succession of the most votes . If such successors are unavailable; a meeting shall be called and additional candidates sought to have the body , convened from the respective districts , elect an individual . for the position for the duration of the unexpired term of .office . 7 . ' Any person filling a vacancy by appointment or election may be reappointed and/or reelected. .Ad Hoc Committees Where a department is clearly responsible for a Supportive Service , that department should be responsible for developing Ad Hoc Com- mittees which reflect the consumers and/or citizens impacted by the, Community Development activity . I � I I I City of LANSING �� • - III Ii ...\_ rrl ll• t -� I N T E R 0 F F I C E C 0 M M U N I C A T I O N TO: Honorable Mayor and Members of City Council FROM: Technical Planning Committee DATE: 3/13/75 SUBJECT: Citizen Participation The Technical Planning Committee at their meeting on March 12, 1975 approved the attached document PROCEDURES TO IMPLEMENT -- CITIZEN PARTICI- PATION PROCESS FOR COMMUNITY DEVELOPMENT and recommends the concurrence of the Mayor and City Council on the document and accompanying resolution. This document was presented to you several weeks ago and has now been revised per the policy directives of the City Council. I wish to draw your attention to that portion entitled "structure" for the purpose of soliciting a policy decision on your part. The previous communication to you outlined the Technical Planning Committee's recommendation for the number of appointed and elected posi- tions on each Citizen District Council. One member of the Council suggested an alternative structure and both suggestions are outlined below. The resolution to adopt these procedures does not specify the number of elected and appointed positions and the Council will have to make these numerical assignments. Please be advised that the boundaries of the Neigh- borhood Development Areas, as well as the structure of the district council, are a matter to be decided upon at a future public hearing, as required by State statue. Your decision in this matter then is only to adopt a posi- tion to present at that hearing. Structure of each Citizen District Council TPC Recommendation Alternative Elected from the Neighborhood Development Area 5 6 Appointed from the Neighborhood Development Area 3 2 Elected from the Target Area 3 4 Appointed from the Target Area 4 . 3 15 15 Both alternatives provide the opportunity to seventy-six (76) individuals to advise the City on the Community Development program. The .Technical Planning Committee recommendations represent forty-four (44) appointed positions and thirty-two (32) elected positions. The alternative suggestion represents thirty-six (36) appointed positions and forty (40) elected positions. Respectively submitted. Alan E. Tubbs, Chairman Technical Planning Committee P5