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Home My WebLink AboutBoardOfReview-BylawsAndRules I I I City of LANSING „f l i es 111111 i i i y hull ' �— I N T E R O F F I C E C O M M U N I C A T I O N A TO: Mayor Terry J. Mc Kane and Members of Lansing City Council FROM: Paul S. Creevy, Secretary, Board of Review DATE: 3/11/83 SUBJECT: Amendment to By-laws and Rules of Procedure of the Lansing Board of Review Attached a copy of the amendment to the By-laws of the Board of Review which was passed by unanimous vote at their organizational meeting held March 10, 1983 in the Office of the City Assessor. The substance of the amendment had been a guideline for accepting appointments for several years, but last year it was suggested we have something definate in our Rules of Procedure. Through the guidance of the City Attorney's Office, a draft was introduced at the December 1982 meeting with final vote last Thursday. A copy of the amendment is on file with the By-laws in the City Clerk's Office. If you have further questions, please advise. r Paul S. Creevy, Secretary, Board of Review PSC/mlt attachment (1 ) _ z I rn AMENDMENT TO BYLAWS AND RULES OF PROCEDURE OF THE LANSING BOARD OF REVIEW Regular Meeting Second meeting of the City of Lansing Board of Review shall be held beginning the second Monday of. March at 9:00 a.m. in the Board Room, 3rd floor, City Hall , and continuing until the completion of business on that day. Regular meetings shall continue on a daily basis for at least 5 calendar days. NO APPOINTMENT SHALL BE MADE TO MEET WITH THE LANSING BOARD OF REVIEW UNLESS THE RESIDENT OR NON-RESIDENT TAXPAYER HAS CONTACTED THE ASSESSOR'S OFFICE, 3RD FLOOR, CITY HALL, ON OR BEFORE 5:00 P.M. OF THE FRIDAY IMMEDIATELY FOLLOWING THE SECOND MONDAY IN MARCH IN REGARDS TO SCHEDULING AN APPOINTMENT WITH THE BOARD OF REVIEW OR A NON-RESIDENT TAXPAYER HAS SUBMITTED A WRITTEN REQUEST BY MAIL WHICH IS POSTMARKED NO LATER THAN MIDNIGHT OF THE FRIDAY IMMEDIATELY FOLLOWING THE SECOND MONDAY IN MARCH IN REGARDS TO SCHEDULING AN APPOINTMENT WITH THE BOARD OF REVIEW. NOTE: AMENDMENTS CAPITALIZED CITY OF LANSING BYLAWS AND RULES OF PROCEDURE OF THE BOARD OF REVIEW I. MEETINGS Pursuant to Public Act 267 of 1976, all meetings shall be open to the public and the public shall have a reasonable opportunity to be heard. Organization Meeting First meeting of the City of Lansing Board of Review shall be held Tuesday following the first Monday in March each year. Time of the meeting as determined by the Secretary will be held in the office of the City Assessor, 3rd floor, City Hall. Regular Meeting Second meeting of the City of Lansing Board of Review shall be held beginning the second Monday of March at 9 : 00 a.m. in the Board Room, 3rd floor, City Hall, and continuing until the completion of business on that day. Regular meetings shall continue on daily basis for at least 5 calendar days. Special Meeting Special meeting may be called by the Chairperson or Secretary for the 3rd Monday in March at 9 : 00 a.m. and subsequent days until the conclusion of all necessary and proper business. December Meeting Tuesday following the 2nd Monday in December, the Secretary may call a meeting at 1: 30 p.m. in the Assessors Office, 3rd floor, City Hall. Notice of Meetings In accordance with the requirements of Public Act 267 of 1976, the Secretary shall post a notice of all meetings in the office of the City Assessor, the City Clerks Office, the City Council reception area and on the bulletin board in the lobby of City Hall. All public notices required shall contain the name of the Board and the address and telephone number of the Assessors Office. In addition to the posted notices, an ad noting time, place and days of the regular meeting of the Board shall appear in a newspaper of general circulation for 3 successive issues at least one week prior to the meeting. Quorum All business transacted by the Board shall be conducted only at a meeting at which a quorum is present. A quorum shall consist of at least three members of the Board. Any items or business coming before the Board shall be approved only by the affirmative vote of at least three members of the Board. Whenever a quorum of three is not present at a regular or special meeting, the day' s hearings or business shall be rescheduled by the Secretary and all appellants notified. -2- Disqualification Any member of the Board of Review having a direct or indirect financial interest in any matter before the Board; who may stand to gain or lose, financially or otherwise, due to action of the Board on any matter; or who shall be related by blood or marriage to a person having a proprietary interest in any matter before the Board shall indicate such interest or relation- ship to the Board and shall be disqualified from voting on such a matter. Attendance Board members shall regularly attend all Board meetings. In the event a Board member is absent (unexcused absence, only) from three regular meetings without a substantial reason; the Board may, by a vote of at least three members, recommend to the Mayor and the City Council that the subject Board member be removed from office. Excused Absences An excused absence shall be for a substantial reason. A member of the Board of Review shall request an excused absence by con- tacting either the Chairperson or the Secretary of the Board prior to the meeting in question. Approval of a request for an excused absence shall be determined by the Board of Review. All other absences shall be consider as unexcused absences . -3- II ORDER OF BUSINESS Agenda The Secretary shall prepare a schedule of hearings or order of business for each meeting. The order of business shall be as follows: 1. Roll Call 2. Excused Absence 3 . Assessment appeal hearings per schedule. 4. Committee of the Whole as time permits. 5. All business other than hearings. 6. Adjournment. Individuals, other than scheduled appellants, desiring to speak may be heard at the discretion of the Chairperson. They will be limited to 3 minutes unless limitation is waived by the Board. Minutes of Meetings The Secretary shall record the minutes of each meeting of the Board of Review. The minutes of all meetings shall be filed by the Secretary in the office of the City Clerk as a public record. III ORGANIZATION AND ELECTION OF OFFICERS Election and Term of Office The Board shall, at its Organization Meeting in March, elect a Chairperson and a Vice Chairperson from among the voting members. The Chairperson and Vice Chairperson so elected shall each hold his term of office one year. All elective officers are eligible for reelection. The Assessor shall be the Secretary of the Board. -4- Vacancy of Office In the event the office of the Chairperson becomes vacant, the Vice Chairperson shall become Chairperson of the Board for the unexpired term. Duties of Officers The Chairperson shall preside at all meetings . In the absence of the Chairperson, the Vice Chairperson shall act in the capac- ity of the Chairperson. In the absence of both the Chairperson and the Vice Chairperson, the Board shall select a successor. IV. AMENDMENTS TO BYLAWS AND RULES OF PROCEDURE Amendments to the bylaws and rules of procedure may be initiated by any member of the Board of Review by presenting the amendment (s) in writing at any regular meeting, to be voted upon at the next regular meeting. All Board members must be notified of such amendment (s) by mail at least five days before voting upon said amendment (s) . The affirmative vote of at least three members of the Board shall be required to amend the bylaws and rules of procedure. V. In all matters of procedure not covered by these rules, the pro- visions of the Michigan Statutes and the Lansing City Charter shall prevail. -5-