HomeMy WebLinkAboutSeniorCitizens Advisory Board i • 1 v
City of L A N S I N G w aaa •� '
+r I N T E R O F F I C E C O M M U N I C A T I O N
TO: Theo Fulton, City Clerk
FROM: Chris Bergstrom, Assistant City Attorney DATE: 6/11/80
SUBJECT: Senior Citizens Advisory Board - Rules of Procedure
Please find enclosed the Rules of Procedure for the Senior
Citizens Advisory Board for placement on the Council Agenda.
They have been approved by this office as to form. If you
have any questions , please feel free to contact me.
Sagt- n r7nc�t i1' ar+nr
J
REFERRED TO COMMITTEE ON GENERAL SERVICES
PS
CITY OF LANSING
SENIOR CITIZENS ADVISORY BOARD
RULES OF PROCEDURE
INTRODUCTORY On the 18th day of December, 1978, the City Council of the City
of Lansing, Michigan, passed Ordinance Number 517 governing the
operation of the Senior Citizen Center in the Lansing Civic
Center.
GENERAL PROVISIONS
QUORUM AND MAJORITY The Advisory Board consists of eight (8) members
appointed by the Mayor and approved by the City Council .
Five (5) members present at a meeting of the Board shall
constitute a quorum and majority, for the purpose of
conducting the business of the Board. This Board is
responsible only to the Office of the Mayor.
RULES In all instances not provided for these Rules, the
Board shall follow the "Roberts Rules of Order Revised".
OPEN MEETINGS The Open Meetings Act in Michigan, 1976, P.A. 267,
requires that notice of a special meeting or a rescheduled
regular meeting be posted at least eighteen (18) hours
before the meeting. If there is a change in the schedule
of regularly scheduled meetings that change must be posted
within three (3) days after the meeting at which the
decision was made to alter the regularly scheduled
meetings.
M ETINSS The Board—shall—regul-arly—meet on the-4th--Tuesday—o-f—each—month
at the Senior Center in the Civic Center, at 1:00 P.M. The
nov1
r1vLti' Secretary shall publish notice of the regular meetings at least
h NCI
{ 1 \ CIT irected by the Board. Notice
RTnce a year or more often if so d
Rules of Procedure Page 2
of special meetings and a copy of the proposed agenda for
any such special meetings shall be posted in the lobby of the
Lansing City Clerk and on the bulletin board in the lobby of
the Senior Center, three (3) days prior to such special
meeting. A special meeting of the Board may be convened at
the direct of the Chairperson of the Board or any three (3)
members of the Board. No special meeting of the Board shall
be official unless notice of the meeting and the business to
be transacted has been delivered, and:
1. posted at the City Clerk's office eighteen (18)
hours prior to the meeting.
2. brought to the attention of each Board member
eighteen (18) hours before the special meeting.
EXECUTIVE SESSION The Board shall meet in the executive sessions only for
MEETING OF THE
BOARD the following purposes:
1. An Executive Session may be held under the Open
Meetings Act in order for the body to consult with
its attorney regarding trial , strategy or settle-
ment only in regard to specific pending litigation
and only if the open meeting would have detrimental
effect on the public body's financial situation.
2. The employee requests an Executive Session to
consider the employment or employment dismissal .
3. All executive sessions must be in compliance with
the Open Meetings Act, P.A. 1976.
r.PPROVF-D 4. An executive session may be requested by the
ONLY
Ac "CO FORM Chairperson or any two (2) members of the Board.
���� cl-Ty v ATTY.
Rules of Procedure Page 3
The Board may adjourn an executive session or open
the meeting to the public upon the concurring vote
of five (5) members of the Board.
OFFICERS AND EMPLOYEES:
CHAIRPERSON
A. The Chair shall call the Board to order and
except in the abscence of a quorum, shall pro-
ceed with the business of the meeting in the
manner prescribed within these Rules:
(1) The Chair shall preserve order and
decorum; may speak on and shall decide
questions or order or subject matter.
(2) The Chair shall vote on all matters.
VICE-CHAIRPERSON
In the abscence of the chairperson, the vice-
chairperson shall preside over the board and shall
exercise all the powers and perform all of the
duties of the chairperson.
SECRETARY
A. The Secretary shall keep the minutes of the
proceedings of the Board.
B. The Secretary shall furnish each member with
an agenda for each meeting and a copy of the
minutes of the previous meeting.
C. The Secretary shall attend to the typing and
APt!MOV1-:0 copying of all Board proposals, committee
-i O FOFF.M ONLY
reports, resolution, minutes, and other
CITY ATTY.
Rules of Procedure Page 4
documents ordered written by the Chair.
D. The Secretary shall be responsible for placing
notices of meetings as herein outlined.
E. The Secretary of the Board shall be the employee
of the City of Lansing who is the person
assigned to the office and jurisdiction of the
Director of the Senior Center.
AGENDA FOR
REGULAR AND
SPECIAL MEETINGS The agenda for the regular meetings shall be in the
following order:
1. Call the meeting to order. Call the Roll and record
absences.
2. Silent prayer.
3. Read for approval or discussion minutes of the most
recent meeting of the Board.
4. Reports of committees and discussion if necessary.
5. Unfinished business.
6. New business.
7. Director's Report.
8. Announcements.
a. To include stating of date and time of next
meeting.
9. Adjournment.
OFFICERS OF THE BOARD The officers of the Board shall consist of the
Chairperson and the Vice-Chairperson. These two
o'M cI 's • ' be elected annually to the positions
Al 1-0 '-Orcl\I ONLY
%AM IA
uv
CITY ATTY.
Rules of Procedure Page 6
The Director may make disbursements for equipment
of less than $100.00. Disbursements in excess
of $100.00 shall receive prior recommendation
of the Board. All such disbursements and
expenditures shall be reported to the Board at
its next regular meeting.
COMMITTEES The Chairperson of the Board is hereby empowered
to appoint various standing or ad hoc committees
for certain or special purposes.
For the purposes of coordination and cooperation,
however, the chairperson shall discuss the subject
with the other members of the Board prior to making
any particular committee appointments.
Approved by The Senior Citizens Board February 26, 1980.
APPROVED
As TO F M ONLY
tin ATIY,