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HomeMy WebLinkAboutPlumbing CITY OF LANSING 11 -18-93P02 : 29 RCVD BYLAWS AND RULES OF PROCEDURE OF THE BOARD OF PLUMBING I . MEETINGS Pursuant to Public Act 267 of 1976, all meetings shall be open to the public and the public shall have a reasonable opportunity to be heard. Regular Meetings - Meetings of the City of Lansing Board of Plumbing shall be held at 7:30 P.M. on the 2nd Thursday of every month except that there shall be no meetings in the months of June, July, and August. Meetings will be convened In the Department of Building Safety and Development Conference Room, Lower Level , Washington Square Annex, 119 North Washington Square. When a meeting falls on or near a holiday, the Board may set another date for this meeting. Any such change of a meeting date shall be determined at a regular or special meeting of the Board. Special Meetings - Special meetings shall be called at the request of the Chairman of the Board. Notice of special meetings shall be given by the Secretary in writing or by telephone to the members of the Board at least forty-eight hours prior to said meeting and shall state the purpose and time of the meeting. Notice of Meetings - In accordance with the requirements of Public Act 267 of 1976; the Secretary shall post a notice of all meetings in the Approved Department of Building Safety and Development reception area, the City Clerk's office, the City Council reception area, and on the bulletin boards in the lobby of City Hall . All public notices required to be posted in the following Sections A and B shall contain the name of the Board and the address and telephone number of the Department of Building Safety and Development. A. Regular Meetings - Within ten ( 10) days after each May meeting, the Secretary shall post a public notice stating the dates, times and places of the Boardts regular meetings for the coming fiscal year (July 1 to July i ). If there is a permanent change in the scheduling of these regular meet- ings of the Board, the Secretary shall post a public notice stating the new dates, times and places of the regular meet- ings within three (3) days following the meeting at which the change is made. B. Special or Rescheduled Meetings - In the event a special meeting Is convened or an individual regular meeting Is rescheduled; the Secretary shall post a public notice of the date, time and place of any such meeting at least eighteen (18) hours in advance of the meeting. uorum - All business transacted by the Board shall be conducted only at a meeting at which a quorum Is present. A quorum shall consist of at least four members of the Board. Any items or business coming before . the Board shall be approved only by •the affirmative vote of at loasi four members of the Board. Whenever a quorum of four is not present - 2 - at a regular or. special meeting, those present may adjourn the meeting or hold the meeting for the purpose of considering matters on the agenda. No action taken at such a meeting shall be final or official unless and until it is acted upon at a subsequent meeting at which a quorum is present. Should any item or items on the Agenda require the official action of the Board before the next regularly scheduled meeting, the Chairman shall call a special meeting. Disqualification - Any member of the Board of Plumbing having a direct or indirect financial Interest In any matter before the Board; who may stand to gain or lose, financially or otherwise, due to action of the Board on any matter; or who shall be related by blood or marriage to a person having a proprietary interest In any matter before the Board shall indicate such interest or relationship to the Board and shall be disqualified from voting on such a matter. Attendance - Board members shall regularly attend all Board meetings. In the event a Board member Is absent (unexcused absence, only) from three consecutive regular meetings or 25 per cent of all Board meetings during a year without a substantial reason; the Board may, by a vote of at least four members, recommend to the Mayor and the City Council that the subject Board member be removed from office. Excused Absences'- An excused absence shall be for a substantial reason. A member of the Board of Plumbing shall request an excused absence by contacting either the Chairman or the Secretary of the Board prior to the meeting in question. Approval of a request for an excused absence - 3 - shall be determined by the Plumbing Board. All other absences shall be considered as unexcused absences. II . ORDER OF BUSINESS Agenda - The Secretary shall prepare an agenda for each meeting. The agenda shall be mailed or hand-delivered to each Board member at least forty-eight (48) hours prior to the meeting. The agenda for each Board meeting shall also be posted by the Secretary at the locations at which the public notices of the meeting are posted, at least eighteen ( 18) hours prior to each meeting. The order of business shall be as follows: 1 . Roli Call 2. Excused Absence 3. Minutes of Previous Meeting 4. Hearing of Delegations and Individuals 5. Unfinished Business 6. Review of Applications of Persons Seeking Drain Layer Licenses 7. Examination and Scoring of Drain Layer Licensing Examinations 8. New Business 9. Adjournment Individuals desiring to speak under "Hearing of Dele- gations and Individuals" are limited to a three (3) minute time limit unless such limitation is waived by the Board. Minutes of Meetings - The Secretary shall record the Minutes of each meeting of the Board of Plumbing. The Minutes of all meetings shall be filed by the Secretary in the office of the City Clerk as a public record. No official action taken by the Board at any meeting (regular or special ) shall be. valid or effective until a copy of the Minutes of the meeting at which such action was taken, shall have been filed with the City Clerk. - 4 - III . ORGANIZATION AND ELECTION OF OFFICERS Election and Terms of Office - The Board shall , at Its first meeting (regular or special ) In September, elect a Chairman and a Vice Chairman from among the voting members. The Chairman and Vice Chairman so elected shall each hold his term of office for one year. The terms of office for the Chairman and Vice Chalrman shall commence immediately following the close of the meeting and terminate at the close of the first meeting (regular or special ) in September of the following year. All elective officers are eligible for re-election. However, a member of the Board of Plumbing shall not hold the office of Chalrman or Vice Chairman for more than two consecutive years. The Chief Plumbing Inspector of the Department of Building Safety and Development shall be the ex-officio Secretary of the Board. Vacancy of Office - In the event the office of Chairman becomes vacant, the Vice Chairman shall become Chairman of the Board for the unexpired term. In the event the office of Vice Chairman becomes vacant, the Board shall select a successor to that office for the unexpired term. Duties of Officers - The Chairman shall preside at all meetings. In the absence of the Chairman, the Vice Chairman shall act in the capacity of Chairman. In the absence of both the Chairman and the Vice Chairman, the Secretary shall preside at the meeting when a quorum is present. IV. AMENDMENTS TO BYLAWS AND RULES OF PROCEDURE Amendments to the Bylaws and Rules of Procedure may be initiated by any member of the Board of Plumbing by presenting the amendment(s) in writing - 5 = at any regular meeting, to be voted upon at the next regular meeting. All Board members must be notified of such amendment(s) by mail at least five days before voting upon said amendment(s). The affirmative vote of at least four members of the Board shall be required to amend the bylaws and rules of procedure. V. In all matters of procedure not covered by these rules, the provisions of the City Charter, or City Ordinance No. 388; the provisions of ".Robert's Rules of Order, Revised" shall prevail . _ 6 _