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HomeMy WebLinkAboutMechanical Construction 11 -18-93P02 : 29_RCVD CITY OF LANSING BYLAWS AND RULES OF PROCEDURE OF THE BOARD OF MECHANICAL CONSTRUCTION EXAMINERS I . MEETINGS Pursuant. to Public Act 267 of 1976, all meetings shall be open to the public and the public shall have a reasonable opportunity to be heard. Reqular'Meetings - Meetings of the City of Lansing Board of Mechanical Construction Examiners shall be held the 2nd Tuesday of every month at 7:30 P.M. in the Department of Building Safety and Development Confer- ence Room, Lower Level , Washington Square Annex, 119 North Washington Square. When a meeting date falls on or near a holiday, the Board may w , set another date for this meeting. Any such change of a meeting date shall be determined at a regular or special meeting of the Board. Special Meetings - Special meetings shall be called at the request of the Chairman or by two members of the Board. Notice of special meet- Ings shall be given by the Secretary in writing or by telephone to the members of the Board at least forty-eight hours prior to said meeting and shall state the purpose and time of the meeting. Notice of Meetings - In accordance with the requirements of Public Act 267 of 1976; the Secretary shall post a notice of all meetings in the Department of Building Safety and Development reception area, the City Clerk's office, the City Council reception area, and on the bulletin Approved 6/12/79 boards In the lobby of City Hall . All public notices required to be posted In the following Sections A and B shall contain the name of the Board and the address and telephone number of the Department of Building Safety and Development. A. Regular Meetings - Within ten ( 10) days after each July meeting, the Secretary shall post a public notice stating the dates, times and places of the Board's regular meetings for the coming fiscal year (July 1 to July 1 ). If there is a permanent change in the scheduling of these regular meet- ings of the Board, the Secretary shall post a public notice stating the new dates, times and places of the regular meet- ings within three (3) days following the meeting at which the change is made. B. Speclal or Rescheduled Meetings - In the event a special meeting is convened or an individual regular meeting is rescheduled; the Secretary shall post a public notice of the date, time and place of any such meeting at least eighteen (18) hours in advance of the meeting. Quorum - All business transacted by the Board shall be conducted only at a meeting at which a quorum is present. A quorum shall consist of at 1 least three members of the Board. Any items or business coming before the Board shall be approved only by the affirmative vote of at least three members of the Board. Whenever a quorum of three is not present at a regular or special meeting, those present may adjourn the meeting or hold the meeting for the purpose of considering matters on the agenda. No action taken at such a meeting shall be final or official unless and - 2 _ until it is acted upon at a subsequent meeting at which a quorum is present. Should any item or Items on the Agenda require the official action of the Board before the next regularly scheduled meeting, the Chairman shall call a special meeting. Disqualification - Any member of the Board of Mechanical Construction Examiners having a direct or indirect financial Interest in any matter before the Board; who may stand to gain or lose, financially or other- wise, due to action of the Board on any matter; or who shall be related by blood or marriage to a person having a proprietary interest In any matter before the Board shall indicate such Interest or relationship to the Board and shall be disqualified from voting on such a matter. Attendance - Board members shall regularly attend all Board meetings. In the event a Board member is absent (unexcused absence, only) from three consecutive regular meetings or 25 per cent of all Board meetings during a year without a substantial reason; the Board may, by a vote of at least three members, recommend to the Mayor and the City Council that the subject Board member be removed from office. Excused Absences. - An excused absence shall be for a substantial reason. A member of the Board of Mechanical Construction Examiners shall request an excused absence by contacting either the Chairman or the Secretary of the Board prior to the meeting in question. Approval of a request for an excused absence shall be determined by the Mechanical Construction Examiners Board. All other absences shall be considered as unexcused absences. - 3 - II . ORDER OF BUSINESS Agenda - The Secretary shall prepare an agenda for each meeting. The agenda shall be mailed or hand-delivered to each member of the Board at least forty-eight (48) hours prior to the meeting. The agenda for each Board meeting shall also be posted by the Secretary at the location at which the public notice of the meeting is posted, at least eighteen ( 18) hours prior to each meeting. The order of business shall be as follows: 1 . Roll Call 2. Excused Absence 3. Minutes of Previous Meeting 4. Hearing of Delegations and Individuals '5. Unfinished Business 6. Examination and Scoring of Licensing Examinations 7. New Business 8. Review of Applications of Persons Seeking Licenses 9. Adjournment Individuals desiring to speak under "Hearing of Dele- gations and Individuals" are limited to a three (3) minute time limit unless such limitation is waived by the Board. Minutes of Meetings - The Secretary shall record the Minutes of each meeting of the Board of Mechanical Construction Examiners. The Minutes of all meetings shall be filed by the Secretary in the office of the City Clerk as a public record. No official action taken by the Board at any meeting (regular or special ) shall be valid or effective until a copy of the Minutes of the meeting at which such action was taken, shall have been filed with the City Clerk. III . ORGANIZATION AND ELECTION OF OFFICERS Election and Terms of Office - The Board shall , at its first meeting (regular or special ) in July, elect a Chairman and a Vice Chairman from - 4 - among the voting members. The Chairman and Vice Chairman so elected shall each hold his term of office for one year. The terms of office for the Chairman and Vice Chairman shall commence immediately following the close of the meeting and terminate at the close of the first meet- ing (regular or special ) to July of the following year. All elective officers are eligible for re-election. However, a member of the Board of Mechanical Construction Examiners shall not hold the office of Chairman or Vice Chairman for more than two consecutive years. The Chief Mechanical Inspector of the Department of Building Safety and Development shall be the ex-officto Secretary of the Board. Vacancy of Office - In the event the office of the Chairman becomes 'vacant, the Vice Chairman shall become Chairman of the Board for the unexpired term. In the event the office of Vice Chairman becomes vacant, the Board shall select a successor to the office of Vice Chair- man for the unexpired term. Duties of Officers - The Chairman shall preside at all meetings. In the absence of the Chairman, the Vice Chairman shall act in the capa- city of Chairman. In the absence of both the Chairman and the Vice Chairman, the Secretary shall preside at the meeting when a quorum is present. IV. AMENDMENTS TO BYLAWS AND RULES OF PROCEDURE Amendments to the bylaws and rules of procedure may be initiated by any member of the Board of Mechanical Construction Examiners by presenting the amendment(s) in writing at any regular meeting, to be voted upon - 5 - at the next regular meeting. All Board members must be notified of such amendment(s) by mail at least five days before voting upon said amendment(s) . The affirmative vote of at least three members of the Board shall be re- quired to amend the bylaws and rules of procedure. V. In all matters of procedure not covered by these rules, the provisions of the City Charter, or by City Ordinance No. 388; the provisions of "Robert's Rules of Order, Revised" shall prevail . - 6 -