HomeMy WebLinkAboutDiversityand InclusionAmended Charter Conformed through April 6, 2018
AMENDED CHARTER
MAYOR'S DIVERSITY AND INCLUSION ADVISORY COUNCIL
CITY OF LANSING, MICHIGAN
1. Name. The name of the Council shall be the Mayor's Diversity and Inclusion
Advisory Council (the "Council").The Council is established by the Mayor consistent
with Section 4-102 of the Lansing City Charter which provides that. . . "The Mayor
shall be responsible for reducing any unlawful discrimination and increasing mutual
understanding among the residents of the community".
2. Vision. The Vision of the Council is that Lansing will be a model diverse and
inclusive municipality.
3. Statement of Mission. The Mission of the Council shall be to provide expertise,
resources and support for the following work streams to enable a realization of the
Vision:
• Developing and recommending a diversity and inclusion management plan to
the Mayor.
• Making recommendations on employee training and education on diversity
and inclusion, including the identification of core competencies employees
should have to achieve the Vision.
• Serving as a resource to the Mayor on matters related to Lansing becoming a
model diverse and inclusive municipality.
• Sponsoring and organizing employee events to celebrate diversity and
inclusion in a manner that is consistent with the Vision.
• Developing and recommending ongoing diversity and inclusion plan,
performance measures, and best practices.
• Studying and developing proposed additions, deletions, or modifications to
this Charter.
4. Membership - Initial,Additions and Withdrawals: The Council
shall consist of"Members" appointed by the Mayor for terms set by the Mayor.
The Council shall have a Chair, a Vice Chair, and a Secretary, as officers elected at an
annual meeting of the Members in September of each year. The Council may
establish other officer positions. The first annual meeting shall be held in 2019.
Vice Presidents, as needed to coordinate program areas or committees, may be
elected.
Officer positions and appointments may be made by the Council at any meeting to
serve until the next annual meeting.
1
Conformed through April 6, 2018
Subsequent to the Effective Date of this Charter and the identification of the Initial
Members, other Members may be added, and vacancies filled by the Mayor.
A Member may withdraw from membership upon written notice to the Mayor.
The absence of any Member for three consecutive meetings will result in an
automatic removal of the Member from the Council.
5. Role of Council Members: It is intended that the Council leverage the
experience, expertise, and insight of key individuals at organizations committed to
building professionalism in the management of Mission activities. Individual
Members may not be directly responsible for managing work stream activities,but
will provide support and guidance for those who do. Thus, individually, Members
should:
• Understand the strategic implications and outcomes of initiatives being
pursued through this Charter, its Vision and its Mission.
• Appreciate the significance of a model diverse and inclusive municipality.
• Be genuinely interested in the work stream initiatives and be an advocate for
the outcomes being pursued.
In practice, the above mean that Members should review the status of the activities
under this Charter and ensure that the outputs meet the requirements of the
Mission in order to realize the Vision. Conflicting priorities and resources should be
balanced. Members should consider all ideas and issues submitted by other
Members,provide guidance to the committees established herein, and check
adherence to standards of best practices. Further, positive communication both
inside and outside of the Council should be fostered.
6. Officers: The following are the officers of the Council; however, other officer
positions may be created by the Council, as needed.
The Chair shall guide the Council; set goals and objectives; set the calendar,
activities, and meeting agendas; follow through on action items; and preside over
meetings.
The Vice Chair shall serve as Chair in the absence or disability of the Chair and shall
assist in the performance of the duties of the Chair as agreed upon with the Chair.
The Secretary shall keep the minutes and records and assist with communications.
Vice Presidents shall coordinate program areas, committees, or initiatives.
2
Conformed through April 6, 2018
7. Meetings: Roberts Rules of Order shall be followed in Council meetings.
Meetings may be called by the Chair, a Vice Chair, or a majority of the Members.
A majority of the duly qualified Members of the Council physically present in person,
at a meeting is necessary for a quorum. Except as otherwise provided in this
Charter, an affirmative majority vote of the Members at a meeting, a quorum being
present,is required for approval of any action.
The Council shall meet monthly or as required to monitor issues and work stream
progress.
Meetings using electronic or telephonic means are impermissible.
The Council is established by the Mayor and is advisory to the Mayor only. It is not a
Lansing Charter board or committee; nor, is it established by ordinance or City
Council resolution or action of any type. It has no decision or policy making
authority; but, is advisory in nature and is established for advice and
recommendation to the Mayor only.
Unless altered by a majority vote of a quorum of the Members, the agenda of each
meeting shall include:
• Minutes
• Additions to agenda
• Review of previous actions
• Overall Mission and work stream progress status
• Old Business
• New Business
• Milestone review
• Deliverable acceptance
• Accomplishments
• Plans for next period
• Outstanding issues
• Specific requests
• Other
• Next meeting
8. Committees: The following Initial Committees are hereby established to
support the work streams:
• Diversity and Inclusion Management Planning
• Employee Training and Education - Including Core Competencies
• Resource and Best Practices Gathering
• Employee Events
• Metrics Development
3
Conformed through April 6, 2018
Committees may be added or eliminated by a majority vote of a quorum of the
Members.
Each Committee shall be chaired by a Vice President.
The Chair may create Ad Hoc Committees at any time to last the length of the Chair's
term unless continued by a successor Chair.
9. Annual Meeting Deliverables:
• A Diversity and Inclusion Management Plan for the Mayor's approval.
• An Employee Training and Education Plan for the Mayor's approval.
• One annual Employee Diversity and Inclusion Event.
• Development of metrics for the Mayor's approval and an annual report on
progress using the approved metrics as a guide.
• Goals, Objectives,and accompanying timelines to support the Mission and
achieve the Vision.
10. Measurements:
The success of the Council will be monitored by metrics developed by the Metrics
Development Committee and approved by the Mayor.
11. Miscellaneous:
• An annual report shall be published.
• This Charter may be amended or dissolved by the Mayor at any time.
• With the approval of the Mayor, the organizational structure of the Council
may be altered by the Mayor to comply with Internal Revenue Service rules
and regulations allowing the Council to receive grant funds and
contributions.
THIS AMENDED CHARTER IS DECLARED EFFECTIVE THIS 6TH DAY OF APRIL, 2018,
(the " C E TE").
chor,
Mayor, City of Lansing, Michigan
4