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HomeMy WebLinkAboutDemolition Board LANSING FIRE DEPARTMENT FIRE MARSHAL'S OFFICE Code Enforcement Section 316 N. Capitol Avenue Ste. C-2 Lansing, MI 48933 Phone: 517-483-4361 Mayor Virg Bernero Fax: 517-377-0100 RULES OF ADMINISTRATIVE PROCEDURE OF THE DEMOLITION BOARD FUNCTION & DUTIES: The Demolition Board is a 3-member board. The function and duties of the Demolition Board are prescribed in the City of Lansing Housing Code and State regulations. PUBLIC: All meetings of the Demolition Board shall be open to the public. MEETING DATE: The Demolition Board shall meet on the fourth Thursday of each month during the months of January through October at 6:00 p.m. There are no regularly scheduled meetings for the months of November and December. However, other meetings may be scheduled at such other times as may be deemed necessary by the Secretary of the Board and in accordance with the Open Meetings Act. PARLIAMENTARY PROCEDURE: Except where otherwise specified, meetings shall be conducted according to the Roberts Rules of Order. ATTENDANCE: Board members shall be regular in attendance. In the event a Board member has three 3 unexcused absences from regular meetings in any fiscal year, it shall be the duty of the Secretary to notify the mayor concerning any member's lack of attendance. NOTIFICATION OF ABSENCE: Board members unable to attend the meeting shall notify the Secretary three 3 days prior to the meeting. The Board will determine at that meeting whether persons providing such advance notice will be given an excused or unexcused absence. Members not providing such advance notice will receive an unexcused absence which may be modified at the following meeting upon explanation of the circumstances which kept them from the prior meeting. The Secretary will note the reason for all absences. QUORUM: There is no quornin for the Demolition Board. Only one member need be present to conduct business and take action upon agenda items. SELECTION: The Demolition Board members are appointed by the Mayor and confirmed by City Council. The Code Compliance Manager shall be the designated Secretary of the Board. In event of the Secretary's absence, the Code Compliance Manager shall appoint a member of their staff as a secretary designee. TENURE: The Demolition Board members serve indefinite terms when appointed by the Mayor and are not geographically based. RECORD: The Secretary of the Board shall keep the minutes of all Board meetings. These minutes shall contain the transactions, resolutions, and determination's of the Board and shall be a public record. NOTIFICATION: All notifications shall be made in accordance with State law and local ordinance. BOARD ACTION: Action by the Board on any matter on which a hearing is held shall not be taken until the hearing has been concluded. Only one member of the Demolition Board is required to take action on a specific property by ruling the property "make safe or demolish", "tabled", or "closed/withdrawn" and signing the"Order To Make Safe" documentation. DISQUALIFICATIONS: Any member of the Demolition Board having a direct or indirect financial/equitable interest in any matter before the Board, or who may stand to gain or lose financially or otherwise due to action of the Board on any matter, shall indicate such interest to the Board and be disqualified from acting on such matter. DECISION OF THE BOARD: The decision of the Demolition Officer is final. However, each decision is subject to verification by City Council after notice and public hearing in accordance with State law. NOTIFICATION OF DECISION: Applicants shall be notified in writing sent certified mail of the Hearing Officer's decision within five (5) working days following the meeting. Also, notification shall be posted on the property. AMENDMENTS (RULES OF PROCEDURE): Amendments in the Rules of Procedure may be initiated by any member of the Demolition Board at any regular meeting and voted upon at the next regular meeting. All Board members must be notified of such amendment by mail at least 5 days before the amendment is to be voted upon. PUBLICITY: All public releases regarding the Board's decisions, discussions or any other information relating to the work of the Demolition Board shall be made through the Secretary.