HomeMy WebLinkAboutBoard of Zoning Appeals_1969 11
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The following rules of procedure are adopted by the City of
Lansing Board of Zoning Appeals to facilitate its duties and
exercise its responsibilities , functions and powers .
Adopted on this 13th day of November 1969 .
Mabel Houck , Cha r n
Rayqqhd C. Guernsey , Secrete ry
These rules and procedures have been examined by me and have
been approved as to form and are found to be consistent with
the provisions of the Charter of the City of Lansing, Michigan.
Oskar Hornbach , City Attorney
Filed as a public record on this�ez/I"day oa���1969
Theo Fulton , Ci-ty Clerk
OATH OF OFFICE
STATE OF MICHIGAN
County of Ingham,
City of Lansing
I DO SOLEMNLY SWEAR, That I will support the Constitution
of the United States , and the Constitution of the State ,
and that I will faithfully discharge the duties of the
office of BOARD OF ZONING APPEAL MEMBER
according to the best of my ability
Sworn to and subscribed before me this day
of A. D. 1969
RULES OF ADMINISTRATIVE PROCEDURE
OF THE BOARD OF APPEALS
FUNCTION & DUTIES : The function and duties of the Board of
Appeals are prescribed in the City of Lansing Zoning Ordinance .
PUBLIC: All meetings of the Board of Appeals shall be open to
t e Pu lic.
MEETING DATE : The Board of Appeals shall meet on the second
Thursday of each month and at such other times as may be
deemed necessary by the Chairman of the Board. Example : If
there be no quorum the Board shall meet again for a public
hearing and make decisions at such time when quorum shall be
present.
PARLIAMENTARY PROCEDURE: Except where otherwise specified,
meetings s a 1 be conducted according to the Roberts Rules of
Order with the exception that the Chairman shall have a vote .
ATTENDANCE : Board members shall be regular in attendance . In
the event a Board member is absent from two (2) regular meetings
in any fiscal year, it shall be the duty of the Chairman to
notify the mayor concerning any member who so absents himself.
NOTIFICATION OF ABSENCE: Board members unable to attend the
meeting s a notify t e Secretary seven (7) days prior to the
meeting. The Board will determine at that meeting whether
persons providing such advance notice wil be given an excused
or unexcused absence . Persons not rovi in suc advance notice
will receive an unexcused absence . The Secretary Will note t e
reason for all absences . AMENDED -- 4/8/76 EFFECTIVE (711176)
QUORUM: A quorum of the Board of Appeals shall be six voting
meters . The affirmative vote of six (6) members of the Board
of Appeals is required to grant a variance or exception from
the regulations in the Zoning Ordinance and the affirmative
vote of six (6) members of the Board of Appeals, is required on
all other matters .
SELECTION: The Board shall , at the July meeting, elect from
among the voting members , a Chairman and Vice Chairman . A
Board member shall not hold the office of Chairman for more
than two consecutive years , and also , a Board member shall not
hold the office of Vice Chairman for more than 'two consecutive
years . The Planning Director or a member of his staff shall be
the designated Secretary of the Board. In event of the
Secretary' s Absence, the Planning Director shall appoint a
member of his staff as a secretary designee . (AMENDED - 10/11/73)
TENURE : The Chairman and Vice Chairman shall take office
imme idid ately following their selection and shall hold office for
a term of one year or until their successors are selected and
assume office . (AMENDED - 10/11/73)
RECORD: The Secretary of the Board shall keep the minutes of all
Board meetings. These minutes shall contain the transactions, resolu-
tions, and determinations of the Board and shall be a public record.
APPLICATION DATE: All appeals for variance or exceptions from the regula-
tions in the Zoning Ordinance must be filed in the office of the
secretary not later than 21 days before the date of the meeting of the
Board.
NOTIFICATION: (Property Owners) Notice to Property Owners (as their names
appear on the assessors records) , and occupants within a 300 foot radius
of the subject property shall be mailed 14 days prior to the Board's
meeting. And further that the notice indicate that the owner or mortgage
holder notify the mortgagee. -
BOARD ACTION: Action by the Board on any matter on which a hearing is
helms shall not be taken until the hearing has been concluded.
VOTING: Voting shall be recorded ,by verbal yeas & nays, unless otherwise
ordered by the Chairman.
DISQUALITIDNS: Any member of the Board of Appeals having a direct
or indirectFICA financial interest in any matter before the Board, or who
may stand to gain or lose financially or otherwise due to action of the
Board on any matter, shall indicate such interest to the Board and be
disqualified from voting on such matter, unless the consent of six
members of the Board, not including the disqualified member, shall have
been obtained.
DECISION OF THE BOARD: The decision of the Board of Appeals shall be final ,
however, a person having an interest affected by the Zoning Ordinance may
appeal to Circuit Court, or a person may file a new appeal . (AMENDED 4/12/79)
NOTIFICATION OF DECISION: Applicants shall be notified in writing of the
Board's decision following the meeting.
AMENDMENTS (RULES OF PROCEDURE) : Amendments in the rules of procedure may
be initiated by any member of the Board of Appeals at any regular meeting
and voted upon at the next regular meeting. All Board members must be
notified of such amendment by mail at least 5 days before the amendment is
to be voted upon. The affirmative vote of six (6) members shall be
required to amend the rules of procedure.
RULES OF PROCEDURE - SUSPEND: It shall require the affirmative
vote of six members of the Board to suspend the rules of
procedures .
PUBLICITY : All public releases regarding committee discussions
and decisions reached at the Executive session of the Board of
Zoning Appeals, or releases of any other information relating
to the work of the Board of Zoning Appeals shall be made only
by the Chairman , or with his approval by the Secretary.
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