HomeMy WebLinkAboutBoard of Police Commissioners Lansing Police Department Manual
Mike Yankowski, Chief of Police
200.4 — BOARD OF POLICE COMMISSIONERS — MEETINGS
Operational Procedure
Effective Date: 0112017
Rescinds: 0212001
PURPOSE
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3 The purpose of this administrative procedure is to establish the manner in which Board of Police
4 Commissioners meetings are scheduled and the order in which they are to be conducted.
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6 SCHEDULING
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8 • The Board will schedule their regular monthly meetings on the third Tuesday of each month at 5:30 pm.
9 • Public notice of any special meeting will be posted at least eighteen (18) hours before the meeting.
10 All meeting notices will be prepared and posted, in compliance with the Open Meetings Act, by
11 person designated by the Board as the Board Secretary/ Designee.
12 In the case of a special meeting, which may be called by the Board Chairperson, Vice-Chairperson,
13 or Acting Chairperson, each Board member will be notified in advance of the time and place of such
14 meeting.
15 All meetings of the Board will be governed by the Open Meetings At of 1976, PA 267, MCLA 15.261;
16 MSA 4.1800. Public notice of meetings will be given in accordance with this Act.
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18 ELECTION AND TERMS OF OFFICE
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20 The Board will, at its regular meeting in June, elect a Chairperson and Vice-Chairperson to serve for
21 two year terms. In the event that the June meeting is not conducted, the Board will elect a
22 Chairperson and Vice-Chairperson at the next meeting conducted by the Board. In such a situation,the
23 incumbent officers will retain the positions and discharge applicable responsibilities until the next
24 election.
25 • Any member of the Board is eligible for election or re-election; however, no member may be elected
26 to the position of Chairperson for more than two (2) consecutive terms.
27 • The Chairperson will preside at all Board meetings. In the event the Chairperson is absent, the Vice-
28 Chairperson will preside. If both officers are absent, the members present will elect an Acting
29 Chairperson to preside at that meeting only.
30 • If the Chairperson position becomes vacant prior to the end of the term, the Vice-Chairperson will
31 become Chairperson for the remainder of the term. The Board may elect a new Vice-Chairperson to
32 complete such a term.
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34 CHAIRPERSON'S RESPONSIBILITIES
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36 The Chairperson will appoint such standing committees or ad-hoc committees, as are necessary to
37 perform the administrative duties of the Board. Once standing committee or ad-hoc committee
38 appointments are made by the Chairperson, those committee appointees will remain in place to
39 coincide with the Chairperson's two (2) year term of office. When selecting committees efforts should
40 be made by the Chairperson to ensure each Board Member has the opportunity to be exposed to
41 various committee assignments during their time on the Board.
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=112 • In addition to presiding at all Board meetings the Chairperson will perform all the duties of Board
Chairperson as may be necessary or as described in this procedure.
44 • Unless otherwise provided by this procedure, "Robert's Rules of Order" will govern the conduct of
5 Board meetings.
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47 TERMS, QUORUM, AND ATTENDANCE
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49 • Elected officers of the Board will serve for two (2)year terms, or until they are replaced in an election.
50 • A quorum at all meetings will consist of five (5) members of the Board.
51 • Attendance: The Lansing City Charter provides that, "The rules will define the extent to which non-
52 attendance at meetings may be grounds for removal from office" Lansinq City Charter, Section 5-
53 105.7.
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55 o The Board secretary will record the attendance of members at every regularly scheduled or
56 special Board meeting, and maintain attendance records for the Board.
57 o A violation of either of the following attendance requirements may constitute grounds for removal
58 from office:
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60 ■ Absence from three consecutive regularly scheduled meeting.
61 ■ Absence from four or more regularly scheduled meetings in any calendar year.
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63 o In the event that a meeting is canceled in advance, by the Chairperson, or Vice-Chairperson, due
64 to an expected lack of a quorum, those Board members who indicate their availability to the
65 Board Secretary will not be considered absent. In order to be considered not absent under this
66 subsection, the board member will notify, or cause to be notified, the Board's Secretary of their
67 availability for the meeting by 2:00 p.m. on the meeting date.
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69 • In the event that the attendance policy is violated, the Board Chairperson will cause a written notice
70 of the violation to be submitted to the Mayor. In the event that the Chairperson is in violation, the
71 Vice-Chairperson will cause the same notification to be submitted.
72 • In addition to the above notification, the Board may, within its discretion, include a recommendation
73 to the Mayor regarding a proposed sanction or solution for the attendance violation. In the alternative,
74 the Board may also submit a recommendation that no action be taken due to any mitigating
75 circumstance. In either case,the content of the recommendation must be approved by a majority of the
76 members serving. A notification of violation will be submitted regardless of whether the Board
77 decides to include a recommendation.
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79 BOARD SECRETARY
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81 The Board will appoint a secretary or secretaries to record the proceedings of all meetings. The Board
82 secretary will submit a copy of this record to the City Clerk within seven (7) days of the meeting.
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84 MEETING AGENDA
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86 The meeting agenda for regularly scheduled board meetings, unless otherwise posted or for special
87 meetings, will be available and posted in compliance with the Open Meetings Act.
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89 PUBLIC COMMENT
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91 The Board recognizes the right and encourages"Public Comment"at meetings. In order to facilitate
92 the orderly conduct of business, each individual's time for comment is limited to three(3)minutes,
93 unless this time limit is extended by majority vote of the Board Members present.
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9 The scope of Public Comment, at the beginning of the meeting, will be limited to those items which
95 fall within the authority of the Board. The scope of Public Comment, at the end of the meeting, may
96 include any topic of interest that is relevant to issues directly related to the Lansing Police
97 Department.
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