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HomeMy WebLinkAboutBoard Of Review.. 11-30-93P04:47 RC CITY OF LANSING BY LAWS AND RULES OF PROCEDURE OF THE BOARD OF REVIEW 1. MEETINGS Pursuant to Public Act 267 of 1976, all meetings shall be open to the public and the public shall have a reasonable opportunity to be heard. Organization Meeting First meeting of the City of Lansing Board of Review shall be held Tuesday following the first Monday in March each year. Time of the meeting as determined by the Secretary will be held in the off ice of the City Assessor, 3rd floor, City Hall, or at a designated meeting place held in the city, and indicated to and approved by each Board of Review member by written communication. Regular Meeting Second meeting of the City of Lansing Board of Review shall be held beginning the second Monday of March at 8:30 A.M. in the board room 3rd floor, City Hall, and continuing until the completion of business on that day. Regular meetings shall continue on a daily basis for at least 5 calendar days. No owner/taxpayer initiated appointment shall be made to meet with the Lansing Board of Review unless the resident or non-resident taxpayer has contacted the Assessor's Office, 3rd Floor, City Hall, on or before 5:00 p.m. of the Friday immediately following the Second Monday in March in regards to scheduling an appointment with the Board of Review or a non-resident taxpayer has submitted a written request by mail which is postmarked no later than midnight of the Friday immediately following the Second Monday in March in regards to scheduling an appointment with the Board of Review. Special Meeting Special meeting may be called by the Chairperson or Secretary for the 3rd Monday in March at 8:30 A.M. and subsequent days until the conclusion of all necessary and proper business. 1 Assessor staff recommended changes submitted after the Assessor's assessment roll is certified (1st Monday in March), due to required assessment corrections, will be reviewed, considered, and acted upon by the Board of Review. Board of Review assessment change notices will be sent to each owner/taxpayer of such property, and an appointment shall be made available to meet with the Board of Review during the regular meeting if possible. July meeting According to Michigan Compiled Law, Sec 53B, Tuesday following third Monday in July the Secretary may call a meeting at 1:30 pm in the Assessor's Office, 3rd Floor, City Hall. December Meeting According to Michigan Compiled Law, Sec 53B, Tuesday following the 2nd Monday in December, the Secretary may call a meeting at 1:30 p.m. in the Assessor's Office, 3rd floor, City Hall. Notice of Meetings In accordance with the requirements of Public Act 267 of 1976, the Secretary shall post a notice of all meetings in the Office of the City Assessor, the City Clerks Office, the City Council reception area and on the bulletin board in the lobby of City Hall. All public notices required shall contain the name of the Board and the address and telephone number of the Assessor's Office. In addition to the posted notices, an ad noting time, place and days of the regular meeting of the Board shall appear in a newspaper of general circulation for 3 successive issues at least one week prior to the meeting. COMMITTEES In accordance with Ordinance 858, which increases the membership of the Board of Review to six (6) public members, the Board has been increased to six members. In accordance with Sec 211.28 (2) Mel, The Board shall divide into committees consisting of three members each for the purpose of hearing and deciding issues protested. COMMITTEE A -3 MEMBERS, QUORUM IS 2 MEMBERS COMMITTEE B -3 MEMBERS, QUORUM IS 2 MEMBERS Committee Chairperson and Vice-chairperson are allowed to make motions and support motions. 2 Quorum All business transacted by the Board shall be conducted only at a meeting at which a quorum is present. A quorum shall consist of at least four members of the Board and two members of the committee. Any items or business coming before the Board shall be approved. only by the affirmative vote of at least a quorum of the members of the Board. Whenever a quorum of four of the Board or two of the Committee is not present at a regular or special meeting, the day's hearings or business shall be rescheduled by the Secretary and all appellants notified. Disqualification Any member of the Board of Review having a direct or indirect financial interest in any matter before the Board; who may stand to gain or lose, financially or otherwise, due to action of the Board on any matter; or who shall be related by blood or marriage to a person having a proprietary interest in any matter before the Board shall indicate such interest or relationship to the Board and shall be disqualified from voting on such a matter. Attendance Board members shall regularly attend all Board meetings. In the event a Board member is absent (unexcused absence, only) from three regular meetings without a substantial reason; the Board may, by a vote of at least four members, recommend to the Mayor and the City Council that the subject Board member be removed from office. Excused Absences An excused absence shall be for a substantial reason. A member of the Board of Review shall request an excused absence by contacting either the Chairperson or the Secretary of the Board prior to the meeting in question. Approval of a request for an excused absence shall be determined by the Board of Review. All other absences shall be considered as unexcused absences. II. ORDER OF BUSINESS Agenda The Secretary shall prepare business for each meeting. follows: a schedule of hearings or order of The order of business shall be as 3 1. Roll Call 2. Excused Absence 3. Assessment appeal hearings per schedule. 4. Committee of the Whole as time permits. 5. All business other than hearings. 6. Adjournment. Indi victuals, other than scheduled appellants, desiring to speak may be heard at the discretion of the Chairperson. They will be limited to 3 minutes unless limitation is waived by the Board. Nonresident TaxPayer Filing By Letter A nonresident taxpayer shall be permitted to file his or her appearance, protest, and papers in support thereof by letter and her or her personal appearance shall not be required. Resident Taxpayer Filing By Letter Resident taxpayer will not be permitted to file his or her appearance, protest, and papers in support thereof by letter and his or her personal appearance shall be required. It will be assumed that reasonable attempts will be made by the Assessor to notify such resident taxpayers that either a personal appearance must be made, or that an authorized agent must make a personal appearance for Board of Review consideration. Owner/Taxpayer Authorized Agent Representation An owner/taxpayer of record (per current City records, or by new evidence presented) may be represented at the Lansing Board of Review, by an owner/taxpayer authorized agent. The authorization must be in writing, must contain an owner/taxpayer current dated signature, must identify the property by address and/or assessment parcel number, must identify the name of the agent, or the agent firm or company, and must identify the tax year applicable for the representation before the Board of Review. Minutes of Meetings The Secretary shall record the minutes of each meeting of the Board of Rev.iew. The minutes of all meetings shall be filed by the Secretary in the office of City Clerk as a public record. 4 . ' '.' III. ORGANIZATION AND ELECTION OF OFFICERS Election and Term of Office The Board shall, at its Organization Meeting in March, elect a Chairperson and a Vice Chairperson from among the voting members. The Chairperson and Vice Chairperson so elected shall each hold his term of office one year. All elective officers are eligible for reelection. The Assessor shall be the Secretary of the Board. The Committee of The Whole shall elect a Chair and Vice-chair for each committee. Vacancy of Off ice In the event the office of the Chairperson becomes vacant, the Vice Chairperson shall become Chairperson of the Board for the unexpired term. Duties of Officers -COMMITTEE OF THE WHOLE The Chairperson shall preside at all meetings. In the absence of the Chairperson, the Vice-Chairperson shall act in the capacity of the Chairperson. In the absence of both the Chairperson and the Vice Chairperson, the Board shall select a successor. IV. AMENDMENTS TO BYLAWS AND RULES OF PROCEDURE Amendments to the bylaws and rules of procedure may be initiated by any member of the Board of Review by presenting the amendment ( s) in writing at any regular meeting of the Committee of the Whole, to be voted upon at the next regular meeting. All Board members must be notified of such amendment(s) by mail at least five days before voting upon said amendment(s). The affirmative vote of at least four members of the Board shall be required to amend the bylaws and rules of procedure. V. In all matters of procedure not covered by these rules, the provisions of the Michigan Statutes and the Lansing City Charter shall prevail. BY LAWS AND RULES OF PROCEDURE OF THE BOARD OF REVIEW AS PROPOSED MARCH 2, 1993, AMENDED AND APPROVED MARCH 8, 1993. 5