HomeMy WebLinkAbout31 Annual Report Policy TAB 31
ANNUAL REPORT
POLICY
CITY OF LANSING
POLICEMEN'S AND FIREMEN'S RETIREMENT SYSTEM BOARD OF TRUSTEES
ANNUAL REPORT POLICY
I. Purpose.
The Lansing Police and Fire Retirement System Board of Trustees(the"Board") establishes the following
policy to provide a procedure,consistent with state law and past practice,for the compiling of the Board's
annual report to the Mayor and City Council as required by Lansing Codified Ordinance Section
294.02(e)and MCL 38.1133, as amended.
II. Policy.
A. Each calendar year the Board shall receive from its actuary a report in writing showing the fiscal
transactions of the retirement system for the year that ended on the preceding December 31. The
actuary's annual report in conjunction with the investment performance report of the Board's financial
consultant shall at least include the following information:
1. The name of the retirement system;
2. The amount of cash held by the retirement system as of the preceding December 31;
3. The amount of securities held by the retirement system as of the preceding December 31;
4. Any changes in net plan assets, on a plan-year basis;
5. The retirement system's administrative and investment expenses for the preceding year,
including professional training and education and travel expenses, complied in accordance
with the standards of the governmental accounting standards board;
6. An itemized budget containing all projected expenditures.
7. The final balance sheet of the retirement system;
8. An actuarial valuation of the retirement system's assets and liabilities;
9. The names of the retirement system's investment fiduciaries;
10. The names of the retirement system's service providers;
11. The retirement system's funded ratio for the preceding year, including the ratio of the
retirement system's valuation assets to its actuarial liabilities, on a plan-year basis;
12. The retirement system's investment performance net of fees on a rolling calendar-year basis
for the previous 1,3, 5, 7 and ]0-year periods;
13. The number of active members in the retirement system;
14. The average annual retirement allowance;
15. Total annual retirement allowances paid for the preceeding plan-year;
16. The valuation payroll;
17. The employer's computed normal cost of benefits expressed as a percentage of valuation
payroll;
18. The annual contribution due from the City for the preceding calendar year based on the
actuarial assumptions of the retirement system expressed as a percentage of valuation payroll;
19. The weighted average of member contributions, if any;
20. The actuarial assumed rate of investment return;
21. The actuarial assumed rate of long-term wage inflation;
22. The smoothing method utilized to determine the funding value of assets;
23. The amortization method and period utilized for funding the retirement system's unfunded
actuarial accured liabilities, if any;
24. The retirement system's actuarial cost method;
25. Whether membership is open or closed to specific groups of employees.
B, The actuary's annual report shall be presented or otherwise received by the Board at a regular
meeting,
C. The Board shall publicly approve and accept the actuary's annual report. Such acceptance shall be
reflected in the Board's meeting minutes.
D. After Board approval of the actuary's annual report, the Retirement Analyst shall notify the Mayor's
Office and the City Council that the approved report is on file and available for review. The Retirement
Analyst shall forward a copy of the approved report to the Mayor's Office and to the City Clerk's Office
who shall forward the approved report on to the City Council.
E. If the City Council requests that a Board member attend a meeting of the Council to provide additional
information relating to the approved report, the Board may designate a Board member to attend the
meeting to provide such information.
F. To ensure that the actuary's annual report is available to members, retirees and beneficiaries of the
retirement system, and to the citizens of the City,within 7 days after its approval, the Board shall publish
the actuary's annual report on the"retirement system" page of the City's website.
III. Compliance with Applicable Laws.
Nothing contained within this policy shall be construed to relieve a person of the duties and obligations
imposed by the Lansing Code of Ordinances or state and federal law.
Policy adopted: August 20,2013
5831046.4 26005/118235