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Home My WebLink About08-22-2022 Lansing Housing Commission • ti0 . ..y Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Minutes of August 22, 2022 Commissioner Henry called the meeting to order at 6:32 p.m. Mr. Fleming called the roll. PRESENT AT ROLL CALL: Commissioners Emma Henry, Don Sober, Ashlee Barker, Loria Hall, and Heather Taylor were absent. STAFF: Kim Shirey Marcus Hardy Jennifer Burnette Douglas Fleming Steven Raiche Guests: None Commissioner Barker motioned to approve the minutes of June 29, 2022, commission meeting. The Motion was Public Comment: limit 3 minutes per person Mike Lynn — 4th ward living, wants transparency in the Board meetings. Wants a resolution to know how the decisions are made when voting on resolutions. Need to make the meetings more hybrid so more people can attend. Wants Board to discipline the Director to be more amicable when dealing with the public. Erica Lynn — 4th ward living, second the urge to make the board meetings more hybrid I think there are a lot of people that would like to get involved. Wants to know the path that is taken for the board to make decisions. Wants to address the deal that is going on why is it a good idea why are people so upset about this deal? Section 18 scattered housing is worth the investment in the scattered housing. Executive Directors don't get to separate personal and work life when they run a non-profit organization and should always think about the way they treat and speak to people. Sharon Norris —4th ward living, saddened by the behavior of Doug Fleming. Believes Doug is very disrespectful to everyone. Brought up the email she sent. Believes the resident's homes are in deplorable condition. Shown the people do not want this to happen. Action Items: Resolution 1342 —approval of utility allowance TDD/TTY#: 1-800-545-1833 Ext.919 1121 "Equal Housing Opportunity"� Lansln,, I �n Board Meeting October 2e,2022 Lansing Housing Commission Minutes August 22,2022 r=ge1C�5 Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • Jennifer Burnette gave an overview of the utility allowance. Annually a utility allowance study is completed to determine that the utility allowance we are using are accurate and where it should be based on the market. They are staying pretty much the same. These will take effect on December 1, 2022. The utility allowance is intended to offset set the cost of the utilities. Commissioner Barker moved and Commissioner Henry seconded a motion to approve Resolution 1342 of the utility allowance. Informational Items: Finance Report July 2022 Steven Raiche • July was the first month of the new fiscal year. Not a lot of activity. There is no year to to date. In the board packet, you have the abbreviated version. Waverly Place has not officially finished construction. The payments related to that have been delayed slightly. Should be accomplished and finished within the next 60 to 90 days. Our year-end external audit completed by Plante Moran will start Tuesday after Labor Day so September 61'. They will be out here for two weeks then a month after that we will have some initial information. BDO our outside accounting firm help us prepare some of the audit work papers as of this point we don't have anything that is noteworthy that hasn't already been relayed to you. • Emma Henry can you just share about past audits for the new members of the board? I know in the time I have been here we have cleaned up a lot of things up and streamlined a lot of our processes. • Dickey May and I do accounting we are contract employees BDO helps with compliance. HUD can come in and do an audit at any time. • Doug - when Steve came in 2018, we had one open finding from OIG that we have since closed out. • Kim — this is the first leadership team that has given full transparency as an agency as a whole. That is a credit to the whole team. We have come a long way to close out all the findings that we had. Housing Choice Voucher July 2022 Jennifer Burnette provided a brief overview of the July 2022 HCV Reports TDD/TTY#: 1-800-545-1833 Ext.919 12r "Equal Housing Opportunity"f�1 r.,_.nm_,:__,;:•mission Board Meeting October 26,2�222 Lansing Housing Commission Minutes August 22,2022 - 2of5 0 0 tOf Lansing Housing COMMISSION 419 Cherry St.. Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • We are continuing outreach for the Housing Choice Voucher Advantage Program Formerly Family Self Sufficiency Program. We have had a recent graduate that graduated with over 32,000 she also was self-sufficient on the HCV program and no longer needed the assistance we were providing. We had 3 orientations with additional scheduled • LHC issued twenty-eight (28) vouchers that were issued in the month of July. We had one (1) VASH orientation for the homeless Veterans program for the month of July 2022 we had one (1) voucher issued. There are currently an additional eight (8) vouchers issued and out searching. • Emergency Housing Vouchers: 21 of the 32 Emergency Housing Vouchers have been leased up and are housed, 3 are pending calculation or inspection. We have 8 that are issued and are out searching for housing. • 70 households are out searching for units, 142 applicants are pending documentation or final approval, one (1) is pending a hearing, 17 units are approved and pending inspections and 22 are pending leased up. • In the month of July, the waiting list was open for 1 week. We had appointments available to help people sign up. 3100 people applied only 500 lottery slots were available. Those 500 people were notified they made it on the waitlist. HUD suggests that the waiting list isn't any bigger than you can get through in a year. That is the standard practice we will use moving forward. • Landlord incentive program is going well. We have gotten several new landlords. Asset Management Report July 2022 Public Housing (PH) Scattered Sites — Marcus Hardy • Public Housing Scattered Sites had an occupancy rate of 91% at the end of July. There was zero (0) move-in, zero (0) move-outs and zero (0) transfer. There are 25 vacancies, we are finding a lot of units have been abandoned during covid. We do have 10 of those units pre-leased people have turned in their deposits. I did two orientations in the last two weeks for our two-bedroom list. We had 23 people that showed up between the two orientations. 10 of those people brought back the security deposit one of them already moved in last week. The 3-bedroom waitlist closed this past Sunday it was open for a week. 344 people applied to that waiting list. There are 176 open work orders. TDD/TTY#: 1-800-545-1833 Ext.919 121 "Equal Housing Opportunity"L&J Lansing Housing Commission Board Meeting October 26,2022 Lansing Housing Commission Minutes August 22,2022 ge3o`5 • V�� . ■. Lansing Housing COMMISSION 419 Cherry St., Lansing, MI48933 Telephone: (517)487-6550 Fax: (517)487-6977 Discussion Items: • RAD Construction update — Waverly Place all units and exteriors have been completed. We are working on the exterior punch list. We are going to have a grand reopening on September 15, 2022. We will have a meeting inside and at noon a BBQ for everyone. • The final two units are under construction at Capital City 185 units completed and turned over to the management company. The V and 4th-floor corridor floors and ceilings are being done now. The first floor will be the last corridor to be done there are a lot of wiring throughout that all have to be inspected. The front office is still under construction. The security office is complete, and we are working with Providence to move the equipment up there. • Hildebrandt 33 units are complete 15 are in progress there are 100 units. Porches and sidewalks the construction company is trying to get done before the frost laws begin. • LaRoy Froh has had a slow start there with supply chain issues with the contractor down there. We are finishing the first phase we are looking to move 20 families in September. That will be our first full move. • The other two tax credit deals that we are looking at are being pushed back to April 2023, Oliver Gardens and the proposed project next door up the street. This is because of the workload and all the other projects we have going on right now. Other Items: None Executive Directors Comments: Scattered Site Improvements • We are going through pre-inspections for HQS approval. In doing all these inspections we have found a lot of issues. Issues that have not been reported to LHC. We have found several lease violations but have helped them to correct their issues. • The city inspections have been going on as well. We are fixing the issues that are being found. Development Activities • Oliver Gardens — this deal is being pushed back to April 2023 as well as the vacant property next door up the street. Other Activities: none TDD/TTY#: 1-800-545-1833 Ext.919 'Equal Housing Opportunity'S Lansing Housing Commission Minutes August 22,2022 •t,R�I�J4 Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone:(517)487-6550 Fax: (517)487-6977 Other Items: none President's Comments: Other Business: Adjournment: The meeting was adjourned at 8:05 p.m. Date 2-(Q 1202_z- Emma enry Boar Chair Date Dou leming, ting Se e ary TDD/TTY#:1-800-545-1833 Ext.919 121 "Equal Housing Opportunity" Lansing Housing Ccmmission board Meeting October 25,2022 Lansing Housing Commission Minutes August 22,2022 5of5