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MEDICAL MARIHUANA COMMISSION MEETING PROCEDURES
Prior to meeting date, determine if there are agenda items
Contact Chairperson regarding agenda items:
If none, cancel meeting:
Email Chair, members, Clerk and assigned City Attorney
Post on-
Clerk bulletin board
Lobby glass
Agenda Center
Cancel meeting room
If some agenda items, contact board members and ask for RSVP to establish quorum
Update Clerk
Once quorum is set, inform Chairperson, Clerk and assigned City Attorney
Reserve meeting room
Prior to meeting, email agenda & REDACTED meeting materials to Chair, members, Clerk and
assigned City Attorney
Send agenda/cancellation notice only (materials not necessary) to Sherrie Boak (City Council)
Post agenda:
Agenda Center
Clerk bulletin board
Lobby glass
Printed materials (agenda, minutes, and packet) are provided at the meeting
If there is no quorum at the meeting, the Chair decides whether to proceed or cancel and leave.
If proceeding, notes are taken to reflect times (convening & adjournment), attendance an
topics of discussion. Due to lack of quorum, there are no official actions taken.
Minutes are taken
Draft minutes are made available within seven days of meeting
Next month’s agenda is started with carry-over from current month. Add to as needed
Prior month’s minutes, if approved, are changed from draft and added to Agenda Center